Technical Assistant

Technical Assistant – Administration

Department : Administration

Company : The Client

About the Role

The Client is seeking a detail-oriented and proactive Technical Assistant to provide comprehensive administrative and technical support to the Administration Director. The ideal candidate will help streamline operations, ensure efficient workflow, and support the coordination of administrative projects, research, data management, and documentation.

Key Responsibilities

Strategic Support

Provide administrative and technical assistance to the Administration Director to support departmental objectives.

Assist in budget monitoring and expenditure tracking for administrative projects, including updating records and processing invoices.

Operational Support

Maintain adherence to quality, Health & Safety, information security, and business continuity policies.

Organise and coordinate administrative meetings, prepare schedules, track action items, and follow up on tasks.

Handle and manage confidential administrative documents, data, and reports with the highest level of integrity.

Draft, edit, and standardise reports, documents, minutes, and correspondence.

Liaise with internal teams and external stakeholders to gather and share administrative information.

Monitor project progress, deadlines, and deliverables to support departmental operations.

Maintain an up-to-date filing system ensuring easy access and secure storage of administrative documentation.

Co‑ordinate administrative resources, facilities and equipment to ensure operational efficiency.

Arrange travel, transportation and accommodation for the Administration Director.

Ensure compliance with all organisational policies, processes and standard operating procedures.

Perform ad‑hoc duties and tasks as assigned by the line manager.

Qualifications & Skills

(You can adjust based on your requirements)

Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

2–4 years of experience in administrative or technical support roles.

Strong organisational and time‑management skills.

Excellent written and verbal communication skills.

Proficiency in MS Office (Word, Excel, PowerPoint).

Ability to manage confidential information with discretion.

Strong attention to detail and ability to multitask.

Professional demeanour and strong interpersonal skills.

Why Join the Client?

Opportunity to be part of a reputable and growing organization.

Work closely with senior leadership and contribute directly to operational efficiency.

Supportive and collaborative work environment.

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