document Control Center Specialist

Position : Document Control Center Specialist â RLPP Project

Location : Doha, Qatar, RLPP Project Management Team (PMT) Office

Responsibility : Support all document control center technologies in use by the RLPP project teams.

Reports To : Document Control Manager

Overview

This individual is initially responsible for participation in formative decisions in basic document control, RLP EDMS and records management.

Engineering and Procurement Phase IV

General

Assist with Pre-load Contractor & Vendor deliverables into RLP EDMS (MDLâ s)

Received documentation from Contractor & QA to make sure it meets RLP requirements

Correct RLPP & site Document Numbers assigned

Correct format

Signed

Verify information on transmittal vs. what was received is accurate

Verify correct electronic file name has been applied

Verify documents have been issued for the proper statues per our Document Numbering Guide

Upload and attach documentation issued by the Contractor to the existing pre-loaded records or create new ones in company EDMS

Fill out all the required metadata per document when loaded into RLP EDMS

Electronic file name

Compliant Label

Description

Revisions

Issued Status

PO number

Vendor name

Tag number

Generate Transmittals as requested via RLP EDMS

Support PMT team members located in the contractor offices

Audit & confirm all issued documentation is in fact in RLP EDMS with the correct metadata

Follow work flow processes & procedures as developed by DIM

Will be the RLP EDMS Super User for the Contractor location

Interface with Contractorâ s DCC

Contractors EDMs Super User

Track review cycle & interface with consolidators

Follow work flow processes & procedures as developed by DIM

Return client comments to Contractor DCC & RLP PMT â load final into company EDMS

Establish & maintain a matrix for contractor location â using template created by DCC PMT

Audit & track the process for Vendor & Subcontractor Deliverables or Review & Info via Contractor Red Lining system

Assign metadata for documents to be uploaded into RLP EDMS for RLPP

Collect & Scan comments from Engineering sitting at Contractor location and process into a return to the Contractor

Assist with auditing of others Units

Audit Contractor Database

Audit Contractor work processes

Audit RLPP RLP EDMS to Contractor EDMS (no gaps) â monthly activity

Upload documents into RLP Sharefile for Contractor to receive

Manage RLPP mail box & requests

Run reports

Oversee dedicated contractor support - secondees

Site drawing requests

Set up & manage client work space

Attend Project Meetings Construction, Commissioning & Start-up Phase

Provide support to all subsequent phases through to Commissioning and start-up. Ensure Business needs are met in construction