Contract Specialist

Contracts & Tender Management

Assist in the development and issuance of Request for Proposals (RFPs), Invitations to Tender (ITTs), and other solicitation documents.

Coordinate with internal stakeholders (legal, finance, technical teams) to define requirements and evaluation criteria.

Maintain tender schedules, timelines, and ensure adherence to internal and external deadlines.

Facilitate the bid evaluation process, including pre-qualification assessments, commercial and technical evaluations.

Prepare tender evaluation reports and documentation for management approval.

Act as liaison with vendors during the tender process, responding to queries and facilitating clarifications.

Ensure fair, transparent, and compliant engagement with all bidders.

Draft, review, and analyze various types of contracts including service agreements, procurement contracts, NDAs, SLAs, etc.

Identify risks, obligations, and ensure alignment with corporate policies and legal requirements.

Maintain and update the contract repository with executed contracts and track key milestones (renewals, expiries, deliverables).

Monitor performance obligations and ensure timely renewals, amendments, or terminations where necessary.

Ensure all tender and contract processes comply with relevant laws, regulations, internal policies, and industry standards.

Contribute to the development and continuous improvement of contract and tender management procedures, templates, and tools.

Performance Monitoring & Reporting

Timeliness of tender issuance and contract execution.

Contract compliance rate and number of breaches.

Cost savings or value delivered through effective negotiation and tendering.

Vendor performance metrics.

Audit readiness and documentation completeness.

Collaboration & Continuous Improvement

Work closely with department heads to strategize ways to reduce costs and increase operational efficiency.

Ensure effective communication with management and stakeholders for alignment of contract and procurement strategies.

Skills

Bachelor’s degree in business administration or related field

5-6 years of experience. Desirable CIPS, IACCM, PMP or equivalent qualified.

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