Assistant Finance Manager

Assistant Finance and Administration Manager

Job Description Type : Permanent

Department : Non‑Academic Administration

Line Manager : Finance and Admin Manager

Functional Reporting : Regional Finance Director

Job Purpose The Assistant Finance & Administration Manager’s role is to assist the Finance Manager with a range of administrative and financial tasks, including billing invoices, preparing budgets, managing cash flow and requesting information regarding purchase orders.

Key Duties and Areas of Responsibility

Assist the FAM in overseeing the financial operations of the school.

Prepare reports on the school’s financial performance.

Develop and implement systems and controls to ensure accurate financial data processing.

Assist in the preparation of the annual budget and forecasting process.

Manage the day‑to‑day processing of the accounts payable, accounts receivable and treasury functions.

Compile audit requirements for the annual, Transfer Pricing or GTA audits and attend audit queries.

Approve purchase requests within the budgeted allocations.

Review balance sheet reconciliations for completeness.

Prepare the payroll in Pay lite monthly.

Ad hoc duties as required.

Review all supplier reconciliation monthly prior to payments.

Manage all Capex spend across the school and ensure accurate recording thereof.

Assist with parent queries daily.

Act as a backup for the Senior Accountant and Accountant as required.

Managing debt collection and contacting debtors for overdue debt.

Other Objectives

Maintain and improve financial records.

Assist in the preparation of financial reports per ISP deadlines.

Contribute to the development of financial strategies.

Provide support to the FAM and the Senior Accountant and Accountant.

Liaise with internal and external stakeholders.

Ensure compliance with relevant regulations.

Education and Requirements

Bachelor’s Degree in Finance

Finance specific certification

Experience : Minimum 4 years’ experience

Language

English is mandatory

Arabic is an advantage

Required Skills and Knowledge

Excellent communication and people skills at all levels

Ability to coordinate and collate data

Health and Safety Awareness

Energetic and enthusiastic

A dynamic, positive approach to deliver the school’s vision

Self‑motivation and ability to take initiatives

Demonstrate an understanding of & commitment to our best practice model

Good knowledge and information of school operations

Skilled in the use of finance and accounting system

Ability to establish and maintain effective working relationships with staff

Presentation skills with the ability to present information in a concise and professional manner

Organization skills : well organised and able to prioritise tasks and workload

Customer service

Critical thinking

Ability to negotiate, persuade and motivate others

Willing attitude to be a part of the school team

Strong sense of professionalism

Safeguarding and welfare of children

A collaborative team‑player with excellent interpersonal skills

Behaviour management

Demonstrated competency to use computer applications related to the role, including word processing and spreadsheet applications

Record keeping and report preparation methods

Interpersonal skills including tact, courtesy and patience

Customer focused

Willingness to undertake appropriate Professional Development

Attributes

Empathetic listener and patient

Integrity and confidentiality

Internationally minded

Emotional intelligence

Intercultural awareness, creative

Flexible and a can‑do attitude

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work that is not specified in this job description. Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This job description is current at the date shown, but, in consultation with you, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.

As a member of the staff of THIS you will need to comply with the below :

Compliance with the school’s Vision, Mission and Policies

Positive professional relationship with all staff members is maintained

Contact with students is strictly professional and respects the physical and emotional safety of students

The hours of work as arranged with the principal are strictly followed

This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised

Important Note

ISP is committed to safeguarding and promoting the welfare of students and expects all staff to share this commitment. Successful applicants will have to provide Criminal Background Checks for any country you have permanently lived and or worked in over the last ten years.

The International Schools Partnership (ISP) is a global network of schools that aim to be the school of choice in their area. The Hamilton International School is part of this partnership and is committed to safeguarding, protecting and promoting the welfare of children and young people. All shortlisted candidates and post holders are subject to appropriate International Criminal and Child Protection Background Checks covering the previous ten years of employment history.

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