Receiving / Storeroom Clerk

Job Summary : To control all movement in and out of the stores managed by the Purchasing department. To assist Purchasing Supervisor with coordinating deliveries and processing purchase orders in the PurchasingSystem. You will be responsible for accurately receiving, inspecting, and recording incoming shipments, as well as coordinating the distribution of goods to the respective departments. This role requires effective communication within departments, vendors and the ability to work in a fast-paced environment.

Essential Duties and Responsibilities

• Analyse inventory trends and usage patterns to optimize stock levels and minimize carrying costs.
• Ensure that all invoices and delivery orders of goods received are properly stamped and recorded in the Daily Receiving Summary.
• Ensure that all rejected goods, containers, empty bottles and cases leaving the hotel are properly documented and accounted for.
• Maintain a copy of all order and receiving documentation, showing the scheduled delivery dates and GRN number on file.
• Organise and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
• Perform periodic stock audits to reconcile physical stock levels with system records.
• Receive, inspect, and accurately record all incoming goods and supplies, verifying their quality and quantity against purchase orders or delivery notes.
• To ensure where goods are received without adequate documentation, it is noted in the Birch Street / Check SCM and then treated like a delivery note.
• To issue all general and beverage goods to relevant department and input all requisitions into Birch Street / Check SCM.
• To prepare Credit Memo records for returned items.
• To sign and stamp the delivery documents after receiving the goods and confirm that actual receipt matches to the electronic Purchase Order.
• Conduct regular quality checks to ensure products meet established standards.
• Identify and report any damaged or defective items and coordinate with relevant teams for replacements or returns.
• To assist Purchasing Supervisor and the team, with coordinating deliveries and booking delivery notes / invoices in Birch Street / Check SCM when needed.
• To ensure storage areas are arranged and continuously maintained in a safe, clean and secure condition.
• To ensure that items in the loading bay are kept secure and in accordance with health and safety regulations.
• To enter Purchase Orders into Birch Street / Check SCM, to be picked up and approved by Purchasing Manager / Director of Purchasing.
• To keep stock at agreed par levels.
• To re-order on a daily basis to the Purchasing supervisor or Purchasing Manager any item that is below the Par Level.
• To undertake monthly stock takes of the inventory storerooms and other areas as directed.
• To undertake cross-training in other areas of accounts to enable career development and to cover during emergencies, sickness and vacations.
• To attend all training courses as and when required.

Standard Responsibilities

Confidentiality

Health & Safety

Other

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