Cost Engineer

Overview

Responsible for managing TRACK software application

This role involves collaborating with supply chain, contract management team, execution team, planning, finance, security, Telecom, IT, Contractor personnel, budget holders, TRACK vendor, etc, while sharing best practices.

Actively identifies issues and resolve them based on priorities set.

Ensure timely payments to Contractors which are processed via TRACK.

The incumbent will have to process and access to Competitively Sensitive Information (CSI) and is responsible to protect the confidentiality of the information.

Roles and Responsibilities

• Acts as the focal point and one stop solution provider for all TRACK software related issues
• Oversee all activities of the contractor management process, per the standards established by the company.
• Follow standardized nomenclature of skill / groups / types / items, etc as determined by the business process.
• Coordinate the activities of all Contractor Timekeepers to assure the system functions properly at all times and to maintain the integrity of the data.
• Provide training and assistance to Supervisors / Approvers and contractor timekeepers and resolve questions and issues.
• Manage labor, equipment, and material rates (along with other charges such as per diem and meal allowance) within Track to guarantee most up to date contractual compliance.
• Create / Assign / Unassign schedules and pay formulas per business requirements aligned with Contracts.
• Manage and analyze activity for labor resources. Ensure badge events flow in an IN / OUT order within Track.
• Ensure each contractor resource has a skill along with badge events, schedule and pay formula assigned within Track for proper calculations of net billable hours.
• Manage override requests within Track.
• Manage and analyze the daily business process and Timesheet Central within Track to confirm timesheet charges properly post in ERP.
• Manage user accounts / profiles and report filters within the Track Admin Security Application.
• Audit contractor Track compliance for reporting timeliness, due date compliance and error corrections. Ensure the Contractor Timekeepers are following the standards / expectations that have been established.
• Submit / maintain follow-up with Management Controls, Inc. support at helpdesk, as needed, per company standards.
• Maintain document files which are auditable.
• Work with Maintenance Cost Analyst, Accounts Payable, Maintenance Supervision and all other departments to resolve Track issues relating to ERP.
• Run regular reports from TRACK and SAP and ensure timely payments are sent to Contractors.
• Communicate and work with Plant Security to resolve badge issues affecting Track entries using ACS for verification as needed.
• Train contractor timekeepers and management in proper Track usage for general maintenance and large projects
• Run reports weekly at a minimum regarding unallocated hours and unauthorized charges.
• Ensure confidentiality of all Competitively sensitive information is protected.
• Provide reports on KPIs and value realized for the Business and any other custom reports as required.
• Perform any other tasks as required by Client

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