Pharmacy Ordering Specialist

Overview Pharmacy Ordering Specialist

Responsibilities

Procurement & Ordering

Review daily / weekly pharmacy stock requirements and generate purchase orders.

Source and order medicines, medical supplies, and consumables from approved vendors.

Monitor supplier lead times and ensure timely delivery of orders.

Follow up with suppliers on pending or delayed orders.

Inventory Management

Track and maintain optimal stock levels to avoid shortages or overstocking.

Conduct regular inventory reconciliation with the store / warehouse team.

Monitor expiry dates and initiate timely stock rotation.

Assist in forecasting demand for seasonal or high-use medications.

Compliance & Documentation

Ensure all procurement activities comply with regulatory and company policies.

Maintain accurate purchase order records, supplier invoices, and delivery notes.

Support audits by providing procurement and inventory records when required.

Supplier Management

Maintain relationships with suppliers and distributors.

Evaluate supplier performance in terms of quality, pricing, and delivery.

Assist in negotiating contracts, pricing, and credit terms.

Reporting & Coordination

Prepare regular reports on stock levels, purchases, and consumption trends.

Coordinate with pharmacists and clinical staff to ensure availability of essential medicines.

Escalate supply issues to management for resolution.

Qualifications & Requirements

Bachelors degree in Pharmacy, Supply Chain, Business Administration, or related field.

24 years of experience in pharmacy procurement, supply chain, or inventory management (healthcare / pharma sector preferred).

Knowledge of pharmaceutical products, brand / generic names, and inventory practices.

Strong communication, negotiation, and organizational skills.

Attention to detail and ability to work under pressure.

Locally candidates preferred.

Key Skills

Inventory control & stock monitoring

Procurement planning

Supplier / vendor coordination

Knowledge of pharmaceutical regulations

Data analysis & reporting

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