Executive Assistant

Line of Service

Internal Firm Services

Industry / Sector

Not Applicable

Specialism

IFS Internal Firm Services Other

Management Level

Senior Associate

Job Description & Summary

Senior Executive Assistant duties and responsibilities :

Financial

Adhere to budget

Customer

Diary management

Extensive management of online diaries book appointments and arrange meetings updates as required

Ensure Executive / s get to meetings on time with appropriate documentation

Act as back up in managing other Executives and Principals diaries when their EAs are not available

Call management

Handle and screen calls for Executive / s

Take and pass messages to Executive / s in a timely manner

Email management

Monitor Executives email inboxes when they are out of the office or at meetings and taking action as necessary

Client relationships

Maintain and build good working relationships with Executive / s clients and their assistants via phone and email communication

Assist other EAs during busy periods

Internal Process

Meetings

Proactive planning for meetings and follow up actions (documents papers needed)

Organise local internal and external meetings including organising catering IT requirements etc

Meet and greet visitors

Partner and Executive general admin

Proofread and finalize documents when required i.

e.

presentations proposals letters

General filing

Keeping Executive own contacts databases / business card storage up to date

Learning and Growth

Exercise confidentiality discretion and personal sensitivity in all aspects of the role

Comply with PwC policies and procedures in all aspects of the role

Build network of strong working relationships both internally and externally

Assist with the organisation of PwC events as needed including dinners and outside events

Act as a key resource and liaison to other functional areas of the business building crossfunctional relationships as needed

Required Skills

Optional Skills

Accepting Feedback Accepting Feedback Active Listening Administrative Support Agile Database Administration Analytical Thinking Business Process Improvement Calendar Management Change Management Clerical Support Collaborative Forecasting Communication Communications Management Concur Travel Conducting Research Confidential Information Handling Corporate Records Management Correspondence Management Creativity Credentialing Database Customer Relationship Management Customer Service Excellence Customer Service Management Data Entry Deployment Coordination 50 more

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type

Full-Time

Experience

years

Vacancy

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