Senior Administrator & Office Coordinator

Location :

Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, 23875 Doha, Qatar

About Us :

At Raytheon the foundation of everything we do is rooted in our values and a higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough meaningful problems that create a safer, more secure world.

Job Summary :

Raytheon Doha is seeking a Senior Administrator / Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross‑functional administrative tasks and executive support. The role's primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high‑level administrative and operational support, manages office services and supplies, coordinates communications and logistics and ensures compliance with company policies and standards.

Cross Functional Coordination

Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.

Streamlines reporting of functional inputs to Managing Director.

Develops tracking tools to ensure timely follow‑up and closure of Raytheon Doha level taskings.

Serves as the central point for coordinating cross‑functional and inter‑program efforts.

Monitors items beyond suspense or due dates and escalates issues when necessary, synchronizing priorities and deadlines across multiple teams to facilitate timely and effective completion of organizational goals.

Coordinates with Requirement & Capabilities, HR Ops, Finance, Global Trade Operations & Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.

Coordinates quarterly reviews with Finance, monthly operations reviews with Leadership Team and weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.

Tracks deadlines and ensures organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.

Coordinates and plans with Security Requirements & Capabilities and Managing Director for RTX & Raytheon Senior Leadership engagements within Qatar.

Office Management

Manages the office needs and space.

Has responsibility to supervise subcontractors and coordinate office visitors.

Manages the Visitor Management System.

Supports and manages office maintenance requirements.

Responsible for routine office supplies budget and creates necessary processes to ensure office orders are compliant with RTX standards.

Travel & Expense Coordination

Plan and manage domestic and international travel, including compliance with export / import requirements.

Prepare, review and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.

Qualifications You Must Have

A university degree or equivalent experience and minimum two years prior relevant experience, or an advanced degree in a related field.

Ability to obtain and maintain a Raytheon‑issued work authorization and any required local permits in Qatar.

Ability to access ITAR and EAR controlled technical data.

Must possess a valid Qatar residence driving license and transportation.

Analytical skills : strong analytical skills with experience in data analysis and process improvement.

Communication : excellent communication and interpersonal skills with the ability to work effectively with suppliers and internal stakeholders.

Detail‑oriented : highly detail‑oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.

Software proficiency : proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Fluency in written and spoken English.

Qualifications We Value

Prior experience working with U.S. government contractors or within defense / aerospace industry.

Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR / DFARS).

Familiarity with Qatari regulations and business practices.

Working knowledge of Qatar customs and norms. Arabic language skills are a plus.

Key Skills

Office manager experience

Microsoft Office

Customer service

Computer skills

Microsoft Outlook

Microsoft Word

QuickBooks

Medical office experience

Office experience

Front desk

Microsoft Excel

Administrative experience

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

Employment Type : Full‑Time Vacancy : 1

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