PROCUREMENT AND WAREHOUSE COORDINATOR

JOB DESCRIPTION TITLE : PROCUREMENT AND WAREHOUSE COORDINATOR FOR ARAB INTERNATIONAL ACADEMY (BOTH BRANCHES DOHA & LUSAIL) QUALIFICATIONS : Bachelor’s degree in business administration, Economics or a relevant field. Excellent computer data entry skills along with skills of administration and organization, including file management skills and proactive work initiation. Positive interpersonal and communication skills. Strong organizational and time management skills. Good negotiation and communication abilities. A minimum of 5 years of total experience in procurement, warehousing, or a related supply chain role, including at least 2 years of experience in Qatar. Familiarity with procurement regulations, vendor management, and inventory control systems. Exemplary business Arabic and English skills (reading / writing / speaking). Ability to work under pressure and be able to meet deadlines for procurement orders along with work experience for mature judgement. Proficient in ERP procurement software (such as SAP or Focus. Etc). REPORTS TO :

Division Manager INTERFACES WITH : Superintendent, DM, Heads & Principals, Chief Accountant, Instructional Faculty, Accountant, vendors and suppliers. JOB GOAL : The Procurement and Warehouse Coordinator is responsible for managing the full cycle of procurement and inventory processes, ensuring timely and cost-effective purchasing of goods and services while maintaining organized warehouse operations. Procurement Duties : Participate in the budget preparation and make sure every request is included in the budget. Make a procurement plan and schedule Coordinate with the concerned departments about the scope of work / PRS / tender documents and review it. Search, evaluate and select the suppliers and update the supplier’s database Request quotations. Evaluate the offers by making a techno-commercial comparison based on quality, price, delivery time, and service. Negotiate pricing, payment terms, and delivery conditions with vendors. Prepare the MEMO for management approval. Prepare and process purchase orders (POs) / contract in coordination with other departments. Follow up on purchase orders / contracts to ensure timely delivery of goods and services. Maintain records of purchases, pricing, and other procurement-related documentation. Coordinate with finance and accounts for invoice matching and payment processing. Ensure all procurement activities comply with organizational policies and procedures. To maintain a gracious and positive working relationship with all faculty / staff. To respond immediately to daily correspondence, requests for progress reports on purchase orders, telephone inquiries, etc. To perform other related responsibilities as might be requested. WAREHOUSE DUTIES : Manage and supervise storekeepers in all store-related activities and operations. Organize and inspect the storage, and the process of issuing of materials and equipment. Make sure all the assets are labelled, and the logs are updated Ensure proper inventory control, including stock tracking, updating inventory systems, and conducting regular stock counts. Maintain accurate and updated inventory records and stock movement logs. TERMS OF EMPLOYMENT : According to School Policies and Procedures.

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