Assistant Facilities Manager

The Assistant Facilities Manager is responsible for overseeing and delivering a broad spectrum of operational support and administrative functions across all Real Estate facilities He She is responsible for managing daily operations purchasing supplier vendor management and FM contracting agencies Job Responsibilities and Accountabilities Plan and oversee building work and renovations advising on energy efficiency and costeffectiveness Review and comment on plans for new buildings alterations or extensions Advise on cost and timesaving measures during facility alterations modifications without compromising safety regulations Evaluate contracts recommend changes and coordinate renewals Act as project overseer for facility alterations modifications Lead and undertake audit plans for tenant warehouses facilities to ensure all health and safety H S requirements are met Record and follow up on all audit observations coordinating with FM and tenants to close actions within a stipulated timeframe Maintain an Accident Report Book ensuring every accident incident is investigated and a full report is filed per ABA QHSE standards policies Manage daytoday CCTV operations and quickly act on information from the Security Supervisor Evaluate FM quotes and arrange alternative suppliers for cost reduction Manage security cleaning services pest control and ensure the premises are in good shape focusing on customer satisfaction Strictly implement traffic management at the facility Manage first aid facilities timely procurement of first aid medicine and audit processes Evaluate and monitor safe STP Sewage Treatment Plant processes at the facility Record and monitor utility readings of tenant facilities and forward details to the finance office for back charging Manage soft and hard service operations of the facility property Coordinate with the FM team for smooth waste management operations and coordinate with recycling companies for timely collection of recyclable plastics and paper products Record monitor train and ensure compliance with PTW procedures across facilities recording violations and accidents loss hours during contractor activities Act as custodian of all facility keys issuing recording and maintaining them Liaise and coordinate with the FM team for successful inspections by QCD MMUP MOI Environment etc Assist and advise all managers on current health and safety legislation regulations to ensure all reasonable and proper measures are taken to protect the safety and health of employees and visitors Establish budget proposals for Facilities Management operations and specific training programs Supervise HVAC and other facilities maintenance by the team and third parties to maintain standards Manage local purchases of all cleaning materials equipment furniture fixtures and fittings Coordinate the tendering process for all repair and maintenance Maintain a list of machinery test equipment for calibration and ensure calibration certificates are up to date Ensure adherence to health and safety policies and procedures Ensure the safety quality and efficiency of facilities and their maintenance Oversee CCTV maintenance and new implementations Engage with pest control vendors for services Other Provide equipmentrelated knowledge and technical guidance to ensure proper work execution to users team Oversee the overall administration and management of staff accommodation in coordination with Admin and H S Officer Advise management on any changes to local municipality and government regulatory board legislation relating to logistics fac