Events Assistant

Role Overview

The Events Assistant supports the events function as a key component of community engagement. Duties include assisting in the planning organization and execution of events from preparation to delivery and follow-up with the goal of strengthening relationships between HEC Paris Doha and the local stakeholder community. Responsibilities

Support the execution of the event strategy by assisting in the planning and coordination of engagement activities Assist in organizing and delivering events of various formats (live virtual hybrid) Assist in maintaining and updating an annual events calendar Produce event briefs and post-event reports Provide logistical support including venue bookings speaker coordination scheduling and preparation of event materials (invitations promotional items etc.) Participate in generating mailing lists and updating records pre- and post-event. Liaise with external event partners vendors and clients as needed Support compliance with professional event management standards including health and safety protocols Monitor event proceedings and assist in resolving any on-site issues Contribute to post-event analysis and feedback collection to improve future events Help coordinate event communications and enhance visibility within the local stakeholder community Support budget tracking and cost-effective event planning Qualifications

Bachelors degree in Communications Marketing Business or a related field preferred 2 years work experience ideally in education culture or wider charitable sectors Relevant experience in event assistance or coordination preferred Strong organizational and planning skills with excellent time management and the ability to multitask. Excellent interpersonal and intercultural skills together with the ability to work collaboratively and courteously with varied stakeholders including executives Ability to manage wider processes outside of direct line management responsibility through relationship-building and influence Ability to anticipate problems and generate solutions quickly Ability to work under pressure in a busy environment Ability to attend events and possibly work non-traditional hours such as late evenings and some weekends Ability to coordinate with multiple external suppliers Experience working with Salesforce MS Dynamics or similar CRM Excellent verbal and written communication skills in English and Arabic; proficiency in French is a strong advantage Prior experience in Qatar and / or GCC preferred Additional Information

This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job. Employment Eligibility

Eligible candidates must have current resident status in Qatar. International applications will not be considered for this role. Required Documents

An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs Candidates born in Qatar are exempt from providing an attested PCC. Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested. Remote Work

No Employment Type

Full-time Key Skills

Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Experience

years Vacancy

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