Executive Assistant

Overview

Purpose of the Role : To provide highlevel administrative and secretarial support to the Executive Director. The role demands professionalism confidentiality and exceptional interpersonal and organizational skills.

Key Responsibilities

• Provide highlevel administrative and secretarial support to the department Director
• Execute appropriate office etiquette in all interactions
• Handle confidential and critical matters with professionalism discretion and sound judgment
• Receive and manage incoming calls and visitors appropriately
• Manage all correspondence promptly and professionally
• Ensure all communication lines are operational and available as needed
• Maintain a professional and welcoming office environment
• Prepare official documents and communication materials
• Efficiently manage incoming and outgoing documents
• Requisition and monitor stationery and office supplies
• Schedule and manage appointments ensuring all parties are informed of dates times and changes
• Serve as a focal point for queries and requests from the department and other units
• Maintain an organized filing system for all documents
• Prioritize tasks to ensure timely and successful completion
• Provide support for ongoing departmental projects

Minimum Requirements

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1

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