Project Control and Reporting Analyst

Overview

mselect is looking to hire a Project Control and Reporting Analyst for an oil and gas operator in Doha, Qatar. Candidates must have a minimum of 15 years of relevant oil and gas industry experience in a similar role. Fluency in English is a must.

Key Responsibilities

• Develop and maintain Project Master Plans and Schedules for all Project Phases and Stage Gates throughout the Project Lifecycle from Initiation to Close-out. Provide planning input to other Gate deliverables including Project Execution Plan (PEP), Risk Management Plan & Risk Register, and Change Management Plan. Plan and Monitor project close-out activities, and provide input for the finalization of Close-out Report of the project.
• Perform Project Planning including Scheduling, Monitoring, Forecasting, and Progress Reporting on weekly, monthly, quarterly and annual basis through various Management reports. Maintain Project Builder data in SAP to facilitate group reporting and analysis.
• Provide early warnings and highlight early intervention opportunities through reports and engagement with project teams to influence project outcomes.
• Maintain and update the Integrated Resource Planning system to plan the requirement of resources for assigned Projects as per the Master Plans in Primavera.
• Develop & incorporate Planning & Scheduling requirements, Progress Measurement, and Reporting Instructions for compliance by Bidders in the Tender Documents. Provide inputs to Appendices capturing Scope of Work, Payment Terms, LD Milestones, Document Review periods.
• Evaluate Technical Proposals of Bidders as a key member of the Technical Evaluation Team to ensure compliance with tender requirements, performing schedule analysis, reviewing and validating man-hour allocations and resource histograms, progress measurement methodology, and compliance to planning and reporting instructions and procedures, with no deviations or exceptions.
• Review, validate and endorse Contractor submitted Planning Package including Execution Programme / Recovery Plans, Resource Plan, and progress measurement and reporting system to ensure a proper system is in place for effective project control and in compliance with contractual requirements.
• Monitor Contractor's performance, conduct time and progress variance analysis and review / validate Contractor's progress reports to ensure performance deviation from the agreed plan is determined and reported on a timely basis. Highlight areas of concern and suggest corrective actions / mitigation measures for implementation by Contractor and Project Team. Conduct "what if" and schedule risk analyses when required to anticipate unforeseen changes and quantify potential impact and mitigation plans.
• Estimate progress achieved for all assigned Contracts to calculate Value of Work Done at every month end for Service Entry Sheets (SES). Verify reported progress for all assigned contracts in coordination with all stakeholders. Provide schedule input and estimated progress phasing for annual Budget / AFE preparation, revisions, and supplementary Budgets. Analyze reasons for progress and schedule variance for input to Budget variance reports.
• Determine Time Impact related to scope changes addressed in Change Impact Notes and Work Change Requests (WCR). Review and assess Contractor Extension of Time (EoT) claims using international norms and time impact analysis processes.
• Participate in the development and implementation of Project Planning Procedures and Work Instructions.
• Prepare Cost Estimates / Budgets, Economics, Cost Breakdown Structure (CBS), Cost Forecast, Cost Breakdown Profile (CBP), Cost Reports, monthly Value of Work Done (VOWD), Monthly Invoice Payment / Accruals, Cost Trending / Variance Analysis, and risk assessments to highlight areas of concern for management action.
• Prepare Work Program and Budget packs for Annual Budgets (CAPEX / OPEX / NON-ROUTINE) and ensure accurate mapping in SAP. Prepare Budget Revisions / Supplementary Budget with appropriate justification and documentation.
• Prepare AFE requests with accuracy and ensure alignment with client policies and procedures.
• Ensure compliance with approved Budget Control procedures and Work Instructions.
• Review reallocation journal / expenditure postings in SAP FI and advise proper allocation of AFE numbers and WBS Elements.
• Work with cost, planning & project teams to ensure proper and timely recording of expenditure through Service Entry Sheets.
• Provide solutions on budget issues and ensure invoices are processed and returned to Finance for payment within target dates.
• Justify monthly and quarterly variances and obtain mitigation measures from cost, planning & project teams.
• Review project status, CWIP and Completion Certificates to ensure capitalization aligns with policies and procedures.
• Participate in continuous improvement of budget control activities.
• Capable of preparing ad-hoc reports for specific budget and cost analyses when required.
• Provide on-the-job coaching and development of Qatari staff.

Requirements

#J-18808-Ljbffr