Accounts Receivable - Associate

The candidate will be responsible for overseeing the management of customer accounts, ensuring the accurate preparation and issuance of invoices, resolving discrepancies, processing payments, and maintaining timely collections. This role also involves regular reconciliation of accounts and the generation of reports to assist in financial planning and analysis. The ideal candidate will be detail-oriented, proactive, and capable of effectively managing communication with customers regarding their payment status.

Key Responsibilities :

• Invoice Preparation : Accurately generate and issue invoices for products or services rendered, ensuring compliance with customer agreements.
• Billing Discrepancy Resolution : Investigate and resolve billing discrepancies or issues promptly, ensuring customer satisfaction and accurate records.
• Payment Receipt Processing : Efficiently receive and process customer payments, ensuring that all transactions are accurately applied to the appropriate accounts.
• Receipt Reconciliation : Reconcile customer accounts, ensuring payments match outstanding invoices and discrepancies are addressed.
• Aging Analysis : Monitor and manage the aging of accounts receivable balances to ensure timely collections and reduce overdue balances.
• Customer Communication : Proactively engage with customers regarding payment statuses, overdue balances, and establishing payment arrangements.
• Collections Management : Contact customers with overdue balances, negotiate payment plans, and resolve payment issues to secure outstanding payments.
• Payment Application : Apply received payments to customer accounts accurately in the accounting system, ensuring precise financial records.
• Account Reconciliation : Reconcile accounts receivable sub-ledger with general ledger balances to maintain financial accuracy.
• Data Entry & Maintenance : Accurately input and update customer information and transaction details into the accounting system.
• Recordkeeping : Maintain organized and up-to-date records of all accounts receivable transactions and relevant documentation.
• Regulatory Compliance : Ensure compliance with company policies, procedures, and relevant regulations related to accounts receivable operations.
• Reporting & Analysis : Generate and analyze reports on accounts receivable activities, including aging reports, collection progress, and cash flow forecasts.