Operations & Technical Coordinator

Part of the roles and responsibilities but not limited to are as follows : Assisting with the day to day operations of the assigned fleet and ensure that all aspects of the operation are taken care of in a structured manner.

• Liaise with the shipping agents to ensure documentation is in order so vessels are timely cleared in / out of any Port. Vessels to be operated in compliance with relevant Local / International regulations.
• Provide Accurate Daily, Weekly, Monthly reports as required and ensure it is Properly Archived for easy reference.
• Check and follow up on purchase requisitions submitted by vessels in NS5 to ensure timely delivery of supplies. Monitor the scheduled requisitions received from Vessel are in line with Procurement Procedures.
• Ensure that POs are raised for all services and are in line with Purchasing requirements. Follow up for completion is to be done until SO / SR is closed in NS5.
• Monitor monthly adherence to SVP and ISM / ISPS / MLC Compliance reports received from Vessels and ensure all reports are uploaded to company server and available for future reference.
• Verify that all Vessel Certificates and Service reports are up to date in NS5 and Office Servers so they can be correctly referenced at any time
• Maintain records of All Vessel P&I / H&M and Flag Insurance Documents and update vessels as required
• Attend Vessel Audits, Flag and 3rd Party Inspections and ensure Corrective Action Trackers are followed up for timely Close outs
• Ensure that all items as per Vessel Certification and Safety Equipment Status Checklist are serviced on time and any repairs to equipment to be promptly rectified.
• Assist in the compliance of the Company’s ISM / ISO Quality, Health, Safety Security and Environmental Policies by ensuring Documentation received from vessels are in line with the requirements.
• Provide support on the implementation of operational and technical standards and procedure across the business unit.
• Assist in preparation of memorandum on Operations / Technical update or procedure reminders, Vessel inspection report, Operations / Technical Bulletin, etc.
• Assist Manage all travel arrangements for operations, technical and third party service providers including ticket, hotel, visa and travel costs reimbursements.

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