Administrative Executiveoryxuni • Doha, Ad-Dawhah, Qatar

Administrative Executive

oryxuni • Doha, Ad-Dawhah, Qatar

30+ days ago

Job description

Overview

Job Purpose : To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

Key Context

The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data / statistics, compliance, policy, and governance support.
The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.
Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

Management and Conditions

Reports to : Academic Registrar / Head of Student Experience

Line Management : No direct reports, but may be required to supervise junior colleagues on specific tasks.

Working Conditions : During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

Main Duties

Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.

Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.

Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.

Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.

Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.

Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.

Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.

Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.

Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.

Undertake any other duties relevant to the role as assigned.

Qualifications and Education

Essential :

A bachelor’s degree or equivalent experience in administration, education, or a related field.

Evidence of continuing professional development in administration, data management, or compliance.

Desirable :

A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

Experience

Essential :

Demonstrable experience of providing administrative support in a busy office or professional services environment.

Experience working with data, records, or databases with a high level of accuracy.

Experience supporting projects, events, or processes to successful completion.

Experience in delivering excellent customer service to a range of stakeholders.

Desirable :

Experience within higher education administration (e.g., student records, exams, timetabling, graduation).

Experience in policy or compliance-related administration.

Experience in committee servicing (agendas, minutes, follow-up actions).

Knowledge and Skills

Essential :

Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).

Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.

Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.

Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.

Analytical and problem-solving skills, with attention to detail and accuracy.

Ability to work flexibly across different service areas.

Desirable :

Knowledge of higher education policies, regulations, and compliance requirements.

Familiarity with project management tools and techniques.

Personal Attributes

Essential :

A collaborative and proactive approach, with the ability to work effectively in a team and independently.

Professionalism and discretion when handling confidential or sensitive information.

Adaptability to changing priorities and willingness to support a variety of tasks.

Commitment to delivering high-quality service and continuous improvement.

#J-18808-Ljbffr

Create a job alert for this search

Administrative • Doha, Ad-Dawhah, Qatar

Related jobs

Senior Executive Assistant — Confidential, High-Impact Support

QatarEnergy Qatarization • Doha, Ad-Dawhah, Qatar

A major energy organization in Qatar is seeking an experienced Senior Personal Assistant to facilitate the efficient operation of the manager’s office. Responsibilities include managing confidential...Show more

Last updated: 7 days ago • Promoted

Hotel Sales Executive

Ezdan Holding Group • Doha, Qatar

Direct message the job poster from Ezdan Holding Group.We are looking for a dynamic Hotel Sales Executive to join our team. The ideal candidate will be responsible for generating sales leads, buildi...Show more

Last updated: 30+ days ago • Promoted

Administrative manager

India Abroad • Lusail, Al-Daayen, Qatar

Administrative Manager vacancy in Lusail Qatar.Administrative Manager — We are seeking a highly organized and detail-oriented Administrative Manager to join our team in Lusail, Qatar.As an Administ...Show more

Last updated: 30+ days ago • Promoted

Administrative manager

JobCenter • Lusail, Al-Daayen, Qatar

Administrative Manager vacancy in Lusail Qatar.We are searching for a highly organized and detail-oriented Administrative Manager to oversee the daily operations of our office in Lusail.The ideal c...Show more

Last updated: 30+ days ago • Promoted

Administrative Assistant

Brillcreations • Doha, Qatar

Job description We are seeking a dependable administrative assistant to manage various administrative and clerical tasks as well since we are creative agnecy you may able to be in the content creat...Show more

Last updated: 30+ days ago • Promoted

Strategic Executive Assistant to C-Suite – On-site, Doha

Northbourne Advisory • Doha, Qatar

A consulting firm in Qatar seeks an experienced Executive Assistant to provide high-quality support to senior leadership. The ideal candidate will have at least 6 years of administrative experience,...Show more

Last updated: 8 hours ago • Promoted • New!

Administrative Executive

oryxuni • Doha, Qatar

To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, gr...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant

Qureos Inc • Doha, Qatar

We’re looking for a highly capable, trustworthy, and proactive.You’ll be stepping into strategic tasks, managing cross-functional projects, and ensuring nothing falls through the cracks in the CEO’...Show more

Last updated: 30+ days ago • Promoted

Strategic Account Executive

Canonical • Doha, Ad-Dawhah, Qatar

Be among the first 25 applicants.Open source software is the new default in the enterprise, and Canonical is the new challenger to major enterprise software vendors. We deliver better open source fr...Show more

Last updated: 30+ days ago • Promoted

Administrative assistant

Work standard • Lusail, Al-Daayen, Qatar

Administrative Assistant vacancy in Lusail, Qatar.We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Lusail. The responsibilities include maintaining ...Show more

Last updated: 30+ days ago • Promoted

Administrative assistant

JobCenter • Lusail, Al-Daayen, Qatar

Administrative assistant vacancy in Lusail Qatar.We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Lusail, Qatar. The ideal candidate will have previ...Show more

Last updated: 30+ days ago • Promoted

Administrative assistant

India Abroad • Lusail, Al-Daayen, Qatar

Administrative Assistant Vacancy in Lusail, Qatar.We are seeking an organized and efficient.This role involves supporting the daily operations of our company with a high level of attention to detai...Show more

Last updated: 30+ days ago • Promoted

Administrative assistant

JobLeader • Lusail, Al-Daayen, Qatar

Administrative Assistant Vacancy in Lusail, Qatar.We are currently hiring an experienced.The successful candidate will provide administrative support and assist with daily office operations.Ideal c...Show more

Last updated: 30+ days ago • Promoted

Sales Executive - Hotel

AccorHotel • Lusail, Al-Daayen, Qatar

This position is responsible for driving revenue growth by promoting and selling the hotels packages events and group bookings to individuals schools corporates and travel agents.This role involves...Show more

Last updated: 30+ days ago • Promoted

Administrative assistant

Want More • Lusail, Al-Daayen, Qatar

Administrative Assistant Vacancy in Lusail, Qatar.We are hiring an organized and efficient Administrative Assistant to provide support to our team in Lusail. The ideal candidate will have excellent ...Show more

Last updated: 30+ days ago • Promoted

Executive Assistant

Premium Solutions Consultancy • Doha, Doha, QA

Quick Apply

We are looking for an Executive Assistant to perform a variety of administrative tasks, attend to her day-to-day functions. An Executive Assistant is a professional responsible for managing the sche...Show more

Last updated: 30+ days ago

Senior Product & Planning Executive

Aamotors • Doha, Ad-Dawhah, Qatar

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.T...Show more

Last updated: 30+ days ago • Promoted

Administrative Assistant

Vistas Global • Doha, Qatar

We are seeking a detail-oriented and proactive.The role involves managing documentation, coordinating appointments, and maintaining confidential records while delivering a high standard of professi...Show more

Last updated: 30+ days ago • Promoted