Receptionist (Female Preferred)

About the job Receptionist Job Description : Receptionist

Responsibilities : Greeting Visitors :

Welcome guests, clients, and employees as they arrive at the office or reception area with a friendly and professional attitude.

Answering Phone Calls :

Manage incoming calls and route them to the appropriate department or individual. Take messages accurately and ensure they are delivered promptly.

Scheduling Appointments :

Coordinate and schedule appointments, meetings, and conference rooms for staff and clients using digital calendars or scheduling software.

Administrative Support :

Assist with administrative tasks such as data entry, filing, scanning and document preparation as needed to support various departments.

Handling Mail and Deliveries :

Receive, sort, and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and packages for pickup or shipment.

Maintaining Reception Area :

Keep the reception area clean, organized, and well‑presented at all times. Ensure office supplies are stocked and equipment is in working order.

Providing Information :

Respond to inquiries from clients, visitors and employees by providing accurate information or directing them to the appropriate resource.

Security and Access Control :

Monitor access to the premises, issue visitor badges and ensure compliance with security protocols and procedures.

Maintaining Records :

Maintain visitor logs, appointment schedules and other relevant records accurately and confidentially.

Customer Service :

Provide exceptional customer service by addressing concerns, resolving issues and ensuring a positive experience for all visitors and callers.

Requirements :

High school diploma or equivalent; additional certification in office management or related field is a plus.

Proven experience as a receptionist or in a similar role.

Excellent communication skills, both verbal and written.

Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational and multitasking abilities.

Ability to remain calm under pressure and handle difficult situations professionally.

Friendly and welcoming demeanor with a customer‑oriented approach.

Attention to detail and accuracy in record‑keeping.

Knowledge of office equipment such as printers, scanners and photocopiers.

Ability to work independently as well as part of a team.

Transferable visa and ready NOC required.

A visa can be issued to the right candidate.

Candidate must be available to join immediately.

Candidate must be present in Doha, Qatar for a face‑to‑face interview.

Friendly and collaborative work environment.

If you meet the above qualifications and are looking for an exciting opportunity to showcase your skills as a receptionist, we encourage you to apply and become part of a professional organization.

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