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Faculty Affairs Assistant

Georgetown University in QatarQatar

11 days ago

Job description

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

Georgetown University in Qatar (GU-Q) is seeking a highly organized and proactive Faculty Affairs Assistant to join academic support team. This role provides essential administrative and logistical support to Faculty Affairs and the Energy Humanities program, contributing to the smooth planning and execution of academic events, guest visits, and departmental operations. The ideal candidate will have strong communication skills, a collaborative mindset, and a commitment to excellence in service delivery. This is an exciting opportunity for a detail-oriented professional to thrive in a multicultural academic environment and support faculty initiatives.

Key Accountabilities

Provide administrative support to Faculty Affairs, including planning and coordinating meetings and activities.
Assist with logistical arrangements for events, ensuring alignment with budget requirements.
Support the Energy Humanities program through administrative tasks, event coordination, and guest visit management.

Key Activities

Coordinate and support faculty events, including logistics for guest speakers, preparation of materials, on-site assistance and guest relations.

Liaise with the Travel Office, Events, and Facilities teams to support event and guest logistics.

Update guest itineraries, manage office space setup, calendar scheduling, and on-campus support.

Manage and maintain departmental databases and prepare variety of documents, including reports and correspondence.

Design and produce marketing materials.

Provide logistical support with faculty recruitment processes and search-related activities.

Coordinate administrative tasks for class-related activities (e.g., catering, transportation)

Maintain inventory of office equipment and supplies, obtain estimates for ordering purposes, and order equipment and supplies as needed.

Provide departmental support managing the Energy Humanities email account, website, listserve and collaborators list, including posting regular updates and emails.

In collaboration with the Communications and Events teams, create and distribute publicity materials and conduct online research to identify scholars and institutes working on energy studies.

Qualifications

Bachelor’s degree or an equivalent number of years of professional experience.

1+ years of administrative or program support experience.

Experience in an academic setting or in a multicultural environment is preferred.

Experience in events coordination or budget management is preferred.

Familiarity with administrative and clerical procedures.

Familiarity with website management and email marketing platforms is preferred.

Strong service orientation and commitment to delivering high-quality support.

Strong verbal and written communication skills in English, with the ability to engage effectively with diverse stakeholders.

Excellent organizational and time-management abilities, with a keen attention to detail.

Proficiency in Windows and MS Office, Google Workspace, Zoom and Canva.

Current Georgetown Employees :

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Submission Guidelines :

Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume / CV for each position of interest. Documents are not kept on file for future positions.

Need Assistance : EEO Statement :

GU is an . All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic

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