Administration Manager

Job Summary

The Administration Manager ensures all organization office requirements and residential facilities (excluding Camps) are provided promptly at minimum cost and acceptable quality including all furniture, fittings and reception, secretarial and general administration staff. This position also develops, reviews, and improves administrative systems, policies, and procedures.

Job Responsibilities

• Supervise and coordinate administrative staff, delegating tasks and ensuring efficient workflow.
• Develop and implement administrative policies and procedures to streamline operations and improve efficiency.
• Manage office supplies and equipment, including procurement, inventory management, and maintenance.
• Oversee office facilities, ensuring cleanliness, safety, and functionality.
• Handle correspondence, emails, and phone calls, and ensure timely responses to inquiries.
• Organize and coordinate meetings, appointments, and events, and prepare agendas and materials as needed.
• Maintain and update organizational records, databases, and filing systems, ensuring accuracy and confidentiality.
• Prepare and distribute internal communications, memos, and reports as required.
• Liaise with external vendors, service providers, and contractors to negotiate contracts and ensure timely delivery of services.
• Monitor and manage administrative budgets and expenses, and identify opportunities for cost savings.

Job Knowledge & Skills

Job Experience

Minimum 8 years working experience, 5 years relevant working experience, 2 years GCC is a plus.

Competencies

ResilienceQualityLeadershipAdminstrative Services L3General Inventory Management L3Document & Record Control L3Asset Protection Best Practices L3AgilityData Administration L3

Education

Bachelor's Degree in Business Administration or Electrical Engineering.

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