EEAS Vacancy : Administrative Assistant in the Administration Section - European Union Delegatio[...]

Overview

EEAS Vacancy : Administrative Assistant in the Administration Section - European Union Delegation to Qatar Responsibilities

Support the day-to-day administrative and financial operations of the Delegation; Assist in budgeting : preparation, monitoring, and reporting; Handle monthly account closure and financial reporting to HQ; Manage payments, purchase orders, and petty cash; Process medical claims, payroll; Management of procurement procedures, contracts, and assets; Ensure compliance with financial and administrative rules; Liaise with local authorities for customs and official documentation; Support the Head of Administration or the Head of Delegation with various tasks as needed. What we offer

The post is for Administrative Assistant (Local Agent Group II) in the Delegation’s Administration Section. The team consists of seven people. The contract is two years fixed-term with the possibility of renewal. The starting salary typically begins at 20,587 QAR per month, depending on relevant and verified work experience. Our benefits package includes annual leave, public holidays, health insurance, and contributions to a provident fund. The expected start date is 1 December 2025. Minimum requirements / eligibility criteria

Professional qualification or high school diploma in business administration, finance, accounting, bookkeeping, HR or a related field; Minimum of 3 years of relevant work experience (e.g. finance, bookkeeping, administration); Working knowledge of English and Arabic (C1), both oral and written; Very good command of Microsoft Office, particularly Excel, Word and Outlook; Medically fit to perform the required duties; Assets / selection criteria

University degree in business administration, finance, accounting, HR, or a related field; More than 3 years of relevant work experience (e.g. finance, bookkeeping, administration); Previous experience with EU institutions, embassies, or international organisations; Strong organizational skills, attention to detail, and ability to meet deadlines; Team player with excellent communication skills; Adaptive and flexible with working hours; Able to work autonomously, under pressure and adapt to changing priorities; Knowledge of the European External Action Service is an advantage; Working knowledge (B2) of French is an advantage. Conditions of employment

The selected candidate shall enjoy civil rights and the necessary permits for employment under local law in order to be eligible to conclude the employment contract; appointment will be subject to a satisfactory medical examination. How to apply

Please submit your

application, consisting of a cover letter and Europass format CV

via

Administrative Assistant ) no later than 12 : 00 pm local time on 12 / 10 / 2025. Only complete applications received on time will be considered. The successful candidate will be subject to a medical and background check. The process

After the deadline for applications, eligible applications will be admitted to the Selection by the Committee set up for this purpose. Depending on the number of applications, successive phases may include shortlisting based on the cover letter and CV, practical testing and interviews. At least the best candidates will be invited to the final interview. Only candidates admitted to each successive selection phase will be contacted. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and whether a candidate has been recruited. The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee; for questions, use

• . Equal Opportunities

The European Union is committed to an equal opportunities policy for all its employees and applicants. As an employer, the EU is committed to promoting gender equality and preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim to have a workforce that is representative of society, where each staff member feels respected and can develop their full potential.

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