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Administration Officer

Administration Officer

Rentokil InitialDoha, Doha Municipality, Qatar
11 days ago
Job description
  • Receive and screen verbal / written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
  • Supervise Boecker® administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.
  • Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
  • Assist in developing necessary administration policies and procedures.
  • Support all internal stakeholders on office and accommodations budget.
  • Solve and follow up on office and accommodation’s requests and maintenance issues.
  • Observe and maintain Boecker® professional image and appearance on campus.
  • Contribute in arranging office space and desks distribution.
  • Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
  • Maintain accurate company address list.
  • Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
  • Perform administrative and support duties to all departments when needed.
  • Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
  • Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
  • Receive purchased items and check quality, quantity and specifications.
  • Sustain proper inventory levels of office supplies.
  • Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
  • Support in forecasting requirements and order products to meet office demands.
  • Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
  • Handle an effective physical and electronic archiving and filing system.

    • Requirements

    • Bachelor’s Degree in Business Administration or equivalent.
    • At least 2 years of experience in Administration.
    • Proficiency in English is a must.
    • Computer Knowledge : Microsoft Office.
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    Officer Administration • Doha, Doha Municipality, Qatar