Executive Support Officer

Job Summary

The Executive Support Officer provides dedicated, high-level administrative and coordination support to the President / GCEO’s office. Operating with utmost confidentiality, discretion, and professionalism, this role contributes to the smooth and efficient functioning of executive operations. Working as part of a trusted support team, the Executive Support Officer plays a key role in enabling the effectiveness of top leadership across the organization.

Job Responsibilities

• Provide comprehensive and proactive calendar, travel, and communication support to senior leadership, managing competing priorities with exceptional judgment, efficiency, and discretion.
• Draft, review, and edit high-level correspondence, reports, presentations, and briefing materials to ensure clarity, precision, and alignment with organizational priorities.
• Coordinate and manage confidential and strategic meetings, including Board-level engagements, ensuring meticulous preparation, accuracy in documentation, and timely follow-up on action items.
• Serve as a trusted liaison between senior leadership and key internal / external stakeholders, fostering effective communication, collaboration, and relationship-building across the organization.
• Maintain strict confidentiality of sensitive corporate information, including strategy, personnel matters, and governance documents, while ensuring secure management of all executive materials.
• Monitor deadlines, track initiatives, and oversee key decisions to ensure timely execution, follow-through, and alignment with leadership’s strategic priorities.
• Support the seamless planning and execution of high-profile executive events, site visits, and official engagements, ensuring operational readiness and a high standard of presentation.
• Ensure operational efficiency and responsiveness of the executive office, overseeing all aspects of administrative functions to ensure the smooth running of day-to-day activities.

Job Knowledge & Skills

Job Experience

Minimum 5 years working experience, 3 years relevant working experience, 2 years GCC experience is a plus

Competencies

Education

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