Technical Assistant /Coordinator

Position Description:

This position is for a qualified high school graduate with document controller experience preferably gained in a utility project contracting environment.

Key Responsibilities:

• § Review and update list of all files available in the department and implement new and approved fling system.

• § Implement fast-track document accessibility.

• § Periodically review and check the due dates for destruction of the records.

• § Prepare periodic list of records due to be expired and ensure the destruction of the records as per the approved procedure.

• § Ensure destruction of records as per procedure with record entry and information to all concerned.

• § Maintain proper records and perform checking, posting for correct entry and accuracy.

• § Operate program to record, store and analyze information and reporting.

• § Comply with the relevant policies, procedures and instructions.

• § Review existing storage facilities and recommend and implement effective safe keeping of all documents.

• § Organize in-house presentations to keep all the staff aware of the latest practices and techniques in this field.

• § Knowledge of ISO procedure and perform other related duties as needed upon request by the immediate supervisor.

• § Carry out and ensures the compliance of all activities within the department are in-line with health and safety regulations.

• § Participate in the training and mentoring of less experienced Qatari employees.

Minimum Qualifications:

• § Bachelor or diploma in business administration or relevant

• § Good experience in MS office.

• § More than 3 years’ experience in similar role

Required Skills

• § Proficient in English (essential) and Arabic (preferably).

• § Proficient in the use of computers and computer applications such as word processing, spreadsheets, database, and presentations.

• § Preferably with experience in using an electronic document management system.