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Administrative Assistant

Vistas GlobalQatar

30+ days ago

Job description

Document Management : Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents.

Communication : Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications.

Scheduling : Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook.

Data Entry : Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel.

Office Support : Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized

workspace.

Meeting Coordination : Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed.
Visitor Management : Greet visitors, clients, and guests, ensuring a professional and welcoming experience.
Administrative Projects : Assist with special projects, research, and data analysis as assigned.

Skills

Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong organizational skills with a keen attention to detail.
Effective written and verbal communication abilities.
Excellent time management and multitasking skills.
Discretion and a strong sense of confidentiality.
Ability to work both independently and collaboratively in a fast-paced environment.
Strong problem-solving skills and a proactive approach to tasks.

Qualifications

Bachelor’s Degree
Must have Valid QID and NOC.
Available to join immediately.
At least 3 years experience as an Administrative Assistant or in a similar role.

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Administrative Assistant • Qatar