Facilities Supervisor

Key Accountabilities Facilities Management 1 Plans supervises and schedules the overall operations of the facilities including interior exterior maintenance cleaning painting equipment repairs carpentry plumbing electrical works 2 Supervise and ensure that preventive maintenance tasks by Electromech technical team are carried out in accordance with the schedule frequency and task lists 3 Supervise the daily activities of Electromech technical team 4 Respond properly to all emergency or safety situation like fires power failures leaks floods etc 5 Maintain accurate records of work performed materials used and associated costs 6 Prepare required parts and equipment to be purchased 7 Inspect diagnose malfunctions and plan repair methodology of all equipment 8 Support any afterhours needs and activities as required 9 Perform building inspections on assigned locations 10 Maintain records prepares reports and compose correspondence relative to the works 11 Co Ordinate for Building Take Over from projects team and takeover all equipment manuals and drawings warranties 12 Supervise and Guide on ground technical and Cleaners team to carry out effective and efficient building maintenance 13 Ensure that waste and garbage are properly disposed Monitoring and Control 14 Monitor and report on maintenance progress and budgets to the line manager as per the agreed timelines and reporting formats 15 Monitor the work of external service providers on an ongoing basis and throughout the maintenance life cycle 16 Ensure thorough monitoring and control of the maintenance quality to secure the compliance with quality standards and meeting the stakeholders needs Continuous Improvement 17 Contribute to the identification of opportunities for continuous improvement of processes and practices considering international leading practice improvement of business processes cost reduction and productivity improvement Policies Systems Processes Procedures Follow all relevant departmental policies processes standard operating procedures and instructions so that work is carried out in a controlled and consistent manner Statements and Reports Prepare PPM summary progress reports with the maintenance status updates Prepare the closing out report and lessons learned at the completion of each maintenance Quality Health Safety Environment Ensure all relevant quality health safety and environmental procedures instructions and controls are adhered to so that the safety of employees quality of products services and environmental compliance can be guaranteed Related Assignments 18 Maintain up to date properties civil defence approvals 19 Ensure a proper documentation of the Alternative Assets property drawings and certificates to provide required information to the concerned stakeholders 20 Perform other related duties or assignments as directed