Administration Assistant

Administration Assistant AECOM

– Doha, Qatar

Company Description Work with Us. Change the World.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We’re one global team driven by our common purpose to deliver a better world. Join us.

Job Description We are seeking an organized and efficient Administration Assistant to join our team in Doha, Qatar. The ideal candidate will provide vital support to our office operations, ensuring smooth day‑to‑day functioning and contributing to the overall success of our organization.

Manage and maintain office filing systems, both electronic and physical

Handle incoming and outgoing correspondence, including mail and emails

Schedule and coordinate meetings, appointments, and travel arrangements

Prepare and edit various documents, including reports, memos, and presentations

Perform data entry tasks and maintain accurate records in company databases

Assist with basic bookkeeping duties, such as processing invoices and expense reports

Greet visitors and handle phone inquiries in a professional manner

Provide administrative support to various departments as needed

Maintain office supplies inventory and place orders when necessary

Assist in organizing company events and meetings

Qualifications

High school diploma or equivalent required; Associate’s degree in Business Administration or related field preferred

1‑3 years of administrative experience in a professional office environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Strong organizational skills with the ability to multitask and prioritize effectively

Excellent written and verbal communication skills

Detail‑oriented with a high level of accuracy in work

Ability to maintain confidentiality and handle sensitive information professionally

Strong customer service skills and a positive, proactive attitude

Basic bookkeeping knowledge

Ability to work independently and as part of a team

Familiarity with office equipment and technologies

Additional Information About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public‑and‑private‑sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects – both in your local community and on a global scale – that are transforming our industry and shaping the future. With cutting‑edge technology and a network of experts, you’ll have the resources to make a real impact. Our award‑winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community – where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Senior level Entry level

Employment type Full‑time

Job function Administrative

Industries Architecture and Planning, Civil Engineering, and Construction

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