Sales Coordinator -MEP

HR.ADMIN @ BECON Group | Strategic HR Management, Administration Becon Trading & Contracting W.L.L is a Qatar-based provider of comprehensive project solutions specializing in the Oil, Gas, and MEP industries. As a leading supplier and stockist of Pipes, Fittings, flanges and Bitumen products, Becon supports the entire project life cycle, from procurement strategies to project management. The company places a strong emphasis on quality, ensuring that all products and services align with client requirements and expectations. With a focus on expertise and excellence, Becon is committed to delivering value and fostering client satisfaction.

Role Description This is a full-time, on-site role for a Sales Coordinator - MEP based in Doha, Qatar. The Sales Coordinator will handle day-to-day sales operations tasks, including assisting with customer inquiries, coordinating sales processes, maintaining communication between internal teams and clients, and ensuring the efficient execution of sales activities. The role involves collaborating closely with the sales team, monitoring progress on orders, and providing high-quality support to customers to enhance client relationships.

1. RFQ Management

Receive, review, and log all RFQs from clients, consultants, and contractors.

Coordinate with suppliers and manufacturers to obtain the best possible pricing and technical offers.

Evaluate quotations from vendors and prepare comparative statements.

Ensure all RFQ responses are accurate, complete, and submitted before deadlines.

2. Quotation Preparation

Prepare and issue

commercial and technical quotations

as per project requirements.

Coordinate with the estimation and procurement teams to finalize costs and delivery terms.

Ensure all quotations are properly formatted, priced, and aligned with company standards.

Follow up with clients on submitted quotations and update the sales tracking sheet accordingly.

Prepare

technical submittals , data sheets, compliance statements, and material samples as required by clients or consultants.

Coordinate with suppliers to collect updated product catalogues, compliance certificates, and technical data.

Ensure all submittals are in line with project specifications and standards.

Track and record approval status of submitted materials and update project records.

4. Coordination & Communication

Act as a central point of contact between clients, suppliers, and internal teams for all technical and commercial matters.

Support the sales engineers in tender submissions, documentation, and client follow-ups.

Communicate delivery lead times, technical clarifications, and order progress updates to clients.

Maintain proper filing and documentation for all RFQs, quotations, and submittals.

5. Reporting & Administration

Maintain and update logs for all

RFQs, quotations, submittals, purchase orders, and approvals .

Prepare weekly and monthly sales activity reports.

Support invoice preparation and payment follow-ups in coordination with accounts.

Qualifications

Bachelor’s Degree in Engineering (Mechanical / Electrical) or Business Administration.

Minimum

3–5 years of experience

in a sales coordination or administrative role, preferably in the

MEP contracting / trading industry .

Knowledge of MEP products, systems, and materials is an advantage.

Proficient in

MS Office (Excel, Word, PowerPoint) ; experience with ERP systems is a plus.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Sales and Business Development

Industries

Oil and Gas

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