Material Planning Specialist

Job Description

Purpose

This role plays a key part in the development and improvement of a sustainable system for material management and planning. The position acts as a central point between onshore teams, offshore teams, the warehouse, and other internal stakeholders, with a focus on driving efficiency, minimizing downtime, and ensuring material availability through SAP systems and best practices.

Key Accountabilities

Act as the main contributor to the continuous improvement of material management systems and processes.

Manage and improve workflows developed through SAP in coordination with Warehouse and other departments.

Monitor and report the status of maintenance materials at all stages using SAP / PALM.

Create and implement procedures supporting effective material management and drive process enhancements.

Support alignment and collaboration across onshore, offshore, warehouse teams, and external vendors.

Key Responsibilities

HSE & Compliance

Foster a strong safety culture and drive incident-free operations

Ensure HSE compliance in all related activities

Monitor contractor and personnel adherence to HSE standards

Material Coordination & Support

Provide technical and administrative support to offshore and onshore personnel

Act as liaison between maintenance teams and warehouse for repair / refurbishment and material return

Ensure continuous flow and timely availability of required materials

Coordinate material management for shutdowns, campaigns, and base operations

Process & System Optimization

Identify and implement opportunities to improve efficiency in material workflows

Maintain clear and up-to-date documentation, including service processes, tagging, tracking, and SOPs

Support the repair process for maintenance equipment, including vendor follow-ups and QA / QC tracking

Initiate re-certification, testing, and calibration for critical components (e.g., valves, gauges)

System & Data Management

Utilize SAP / PALM for material tracking, planning, and reporting

Maintain up-to-date certification and documentation records

Contribute to audits and ensure compliance with document control procedures

Stakeholder Collaboration

Act as focal point for warehouse, offshore, and vendor communication related to materials

Interface with planning teams and use scheduling tools such as Primavera

Support vendor performance reviews with data and statistics

Promote consistency and best practices across assets

Participate in cross-department coordination and continuous improvement initiatives

Requirements

Qualifications & Experience

Education : Industry-recognized technical diploma or qualification in a relevant field

Experience :

Minimum 10 years of experience in a similar materials / logistics role within the oil and gas industry

Strong background in both offshore and onshore operations

Hands-on experience with SAP / PALM or equivalent computerized maintenance systems

Familiarity with Primavera planning / scheduling tools

Skills & Competencies :

Solid understanding of maintenance, logistics, and material management workflows

Strong knowledge of process safety standards and equipment certification requirements

Proficiency in Microsoft Office (Excel, Word, Outlook, etc.)

Excellent communication skills in English , both written and spoken

Resilient, proactive, and able to work across departments and with senior stakeholders

Strong documentation and reporting skills