Procurement Officer

Job Objective

To conduct the procurement of parts, spares, tools, and goods for Gulf Helicopters Company (GHC). This includes ensuring goods are procured under optimal conditions from reliable sources and participating in the development and maintenance of procurement policies and procedures.

Key Responsibilities and Accountabilities

Order and procure aviation spare parts and goods.

• Participate in technical and financial evaluations of items, vendor correspondence, and contract preparation.
• Coordinate with stores and engineering departments to maintain optimal inventory levels based on regular issue reviews and minimum reports.
• Manage repair orders – follow up with repair agency, return components to GHC, and work to reduce turnaround time.
• Develop procurement policies and procedures aligned with GHC’s business needs and external regulations.
• Maintain preferred vendor lists to ensure procurement from the best offers within optimal time frames.
• Negotiate prices and terms of conditions for goods, ensuring GHC’s interests are represented and best offers received.
• Ensure delivery of purchased goods, liaise with vendors to resolve logistics issues.
• Verify procurement requests align with approved unit budgets or facilitate the approval process.
• Document transactions in the material accounting system, ensuring proper controls and approvals.
• Document a transparent purchase ordering process for aviation spare parts and capital items, following the Purchase Manual of QP if needed.
• Respond to RFQs from MRO, ensuring quotes are sent within agreed timeframes, place back‑to‑back orders on OEMs upon receipt of POs from MRO, and follow up to ensure parts are received and dispatched.
• Receive float bags / life rafts, inspect / repair, coordinate with Safety Shop, and organize shipment back to customer.
• Other duties as assigned by the Procurement Manager.

Performance Indicators

Communications & Working Relationships

Qualifications

Experience

Skills

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