Employee Relations Specialist

Job Summary and Purpose Provide support to the Head of Employee Relations in the operational and administrative tasks to resolve all matters related to Employee Relations in NAKILAT Joint Venture companies by assisting in developing and implementing effective policies and procedures related to Employee Relations As well as perform personnel administration activities through assisting in the preparation and processing of personnel actions during the employment tenure from engagement to end of service In addition to participating and coordinating with IT in developing and properly utilizing the HR related systems Accountabilities Key Accountabilities New Joiners Induction 1 Coordinate with the recruitment team to plan and arrange induction program for new recruits as well as advise them on Nakilat and Joint Venture Companies employee relations policies and procedures Employees Contracts Administration 2 Administer all employment contracts by monitoring company payroll approving eligible allowance and benefits while ensuring compliance with the applicable laws and requirements Customer Management 3 Provide escalation support to ensure all queries related to employees are addressed in a prompt manner 4 Assist in investigating and conducting disciplinary cases prepare case briefs and follow up with regards to the agreed decided actions Employee Relations 5 Execute all administrative circulars and decisions e g early retirement program promotion employee transfer penalties imposed on employees employee loans 6 Manage and control all transactions related to loans advances reimbursements and allowances to ensure their compliance with pertaining policies 7 Verify payments to employees e g expense claims car loans advanced payments and obtains required approvals and loads the approved transactions into the ERP system 8 Review insurance policy and determine medical coverage as well as ensure that adequate medical insurance is provided to NAKILAT and Joint Venture Companies employees and their eligible dependents 9 Coordinate with IT to ensure maximum utilization of the ERP and other HR related systems 10 Process and communicate employees action letters i e promotions salary adjustments disciplinary actions etc Records Management 11 Oversee maintaining employees data and records and ensure their confidentiality 12 Manage HRMS s master data and ensure it s up to date and accurate Human Resources Information Systems Management 13 Assist IT in reviewing testing and implementing the proper HRIS systems upgrades and enhancements including maintenance of systems tables to ensure that HR needs are addressed 14 Oversee the implementation of the HRERP system by providing direction planning project coordination and management of the HRIS while concurrently facilitating efficient operations to meet current and future business needs and requirements within all HR sections End of Employment 15 Provide seamless supports to employees during their exit process and keep all relevant stakeholders updated to ensure timely settlement of employees dues Policies Systems Processes Procedures 17 Assist in developing the Employee Relations policies procedures practices and guidelines in alignment with leading practices NAKILAT and Joint Venture Companies goals and ensure their implementation 18 Communicate and circulate new updated policies procedures and regulation to NAKILAT and Joint Venture Companies employees 19 Implement approved departmental policies processes and procedures and provide instructions to subordinates to ensure their proper implementation Others 20 Carry out any other duties as directed by the immediate supervisor Key Result Areas Escalate employee queries on time and ensure their compliance with the applicable policies and procedures Assist in developing and implementing Employee Relation policies and procedures Manage and update employee data in the HRMS system Monitor employee medical insurance processes Manage and execute all the employee exit activities in a timely manner Provide the HRIS required support Requirements Qualifications Bachelor s degree in Business Administration Human Resources or any other related filed Experience 57 years of related experience of which a minimum of 35 years should be in a similar position responsibility Previous experience in Oil Gas industry and regional experience is preferred Job Specific Skills Extensive knowledge in employee relations policies procedures and practices Extensive knowledge in HRIS Knowledge of Qatar Labour Law and regulations Knowledge of Microsoft Office