Receptionist 1 - Health Care

Job Summary

Performs administrative duties such as providing assistance and direction to visitors / guests / employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire good impression for the company.

Job Responsibilities 1

Checks admission of guests without appointments to the direct supervisor on daily basis.

Maintains a log of visitors and appointments for easy reference on a daily basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Monitors and requests for required reception supplies on a monthly basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.

Job Responsibilities 2

Records distributed documents and monitor actions taken for correspondence that require reply on a daily basis.

Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.

Ensures proper dissemination of mails to the department on daily basis.

Ensures that couriers / packages are delivered / received on timely manner.

Monitors and request for required reception supplies on a monthly basis.

Maintains all invoices for all expenditure from petty cash and file the invoices appropriately.

Additional Responsibilities 3

Job Knowledge & Skills

• Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.
• Knowledge on phone etiquette.
• Good communication (oral and written).
• Possess good understanding and knowledge in document control and management.
• Proficient in computer systems, applications and programs.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

3 years minimum

1 yearGCC

Competencies

Education

Bachelor's Degree in Secretarial or any related field

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