Contract Specialist

ABOUT THE ROLE : To provide support to the Procurement Manager drafting, reviewing, negotiating, and managing contracts to ensure compliance with the Bank policies, legal requirements, and business goals. This role acts as a liaison between user departments, legal, finance and suppliers to facilitate smooth contract lifecycle and change / variation management and minimize contractual risks. Contracts Management Activities :

Support to manage end-to-end Contract lifecycle.

Develop standard contract templates and terms and conditions.

Develop standard terms and conditions for purchase orders.

Prepare, review, and amend a wide range of contracts including but not limited to goods / services call-off, IT hardware / software supply, installation, maintenance and support, leasing services, insurance, consultancy services, service level agreements, non-disclosure agreements, etc.

Ensure all contracts comply with company standards, applicable laws, and regulatory requirements.

Collaborate with user, legal, finance and procurement sourcing team to gather contractual inputs and ensure alignment.

Liaise with suppliers to obtain updated legal documents and contractual inputs.

Support contract negotiations with suppliers, consultants, and service providers.

Identify and mitigate potential legal and business risks during negotiations.

Initiate contract approvals and sign-off as per the company delegation of authority / financial authority matrix.

Distribute the signed original contracts to the Suppliers.

Store the Original signed contract copies in safe custody.

Distribute an electronic copy of the contacts to all internal stakeholders (user, finance, sourcing team, etc.).

Maintain and manage a centralized contract repository (electronic and physical).

Monitor and track key contract milestones such as renewal dates, obligations, and deliverables.

Review the active contract list periodically and notify users on the contract expiry dates and ensure users are raising the contract renewal requests well before the expiry dates.

Process and manage the contract variations, addendum, amendments, etc. Minimum Qualifications : Bachelor’s degree in law business, Finance, or similar discipline from a reputable university.

• Procurement / Contracts Management Accreditation such as CIPS or Equivalent is preferred. Minimum Experience :

8 years of experience in procurement and contracts management, banking industry experience is preferred. Job-Specific Skills (Generic / Technical) :

Strong knowledge of contract management tools & techniques, policies, processes and procedures

and GCC culture, contract laws, regulations and working environment.

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