Race Logistics and Operations Director

Overview

We are launching a professional winter GT championship featuring GT-class cars and multiple concurrent classes. We are seeking an experienced Race Logistics and Operations Director to design and run the end-to-end logistics and operational delivery for the season. This senior, hands-on role requires deep motorsport logistics experience, strong supplier networks, operational discipline, and the ability to plan and execute complex freight with our logistic partner with tight timelines. Responsibilities

Championship logistics strategy & planning

Develop and own the logistics plan for the full winter season : freight strategy, transport routing, customs flows and regulations, schedule sequencing, and cost optimization across events. Design paddock and garage logistics standards and templates to ensure consistency between circuits (paddock layout, access routes, loading / unloading procedures, garage allocation plans).

Freight, transport & customs management

Manage inbound / outbound freight procedures for cars, spares, wheels / tires, tooling and hospitality equipment; evaluate (remove and choose) and manage freight partners (road, sea, air). Oversee (Remove Own) customs and import / export processes (Carnet management, temporary importation, duties, manifesting), coordination with Logistics Agency (remove customs brokers) and knowledge of national variations across host countries. Ensure compliance for hazardous / regulated items (fuel, batteries, chemical cleaners, pyrotechnics) with relevant ADR / IATA / IMDG or national rules and permits where required.

Team & supplier logistics services

Deliver transport and logistics services for teams where contracted (team freight pickup / drop-off, last‑mile paddock delivery), and provide clear service-level agreements for partners. Select and manage local contractors : on-site vehicle fleets, cranes / forklifts, security, waste management, catering delivery windows and overnight storage.

On-site operations & paddock management

Coordinate paddock access schedules, vehicle movement plans, parking, tow-in / out processes, fuel / waste handling locations, and hot / cold pit lane logistics adapted to winter conditions (heating, de-icing zones). Oversee garage servicing points, tire bays, container / freight handling areas and dedicated team loading docks.

Event sequencing & operational timetables

Produce and manage logistics run-books and master timelines for load-in, scrutineering windows, practice / race support, and load-out; integrate with race control and event operations. Liaise with timing & scoring, scrutineering and safety teams to ensure logistics support for technical inspections and parc fermé procedures. Own incident escalation for logistical disruptions and lead recovery / reschedule

Ideal candidate profile (experience & credentials)

Minimum 7–10 years’ of relevant experience within a logistics – operations field, ideally in motorsport. Experience in coordinating inbound and outbound shipments, plan delivery routes, and negotiate with logistic agencies and carriers. Ability to plan strategically Fluent English A passion for motorsport and knowledge of the motorsport industry. Ability to work effectively with cross-functional teams, including operations and sales teams. Self-motivated and results-oriented professional with a proven ability to thrive in fast-paced, global environments and consistently meet tight deadlines Excellent communication skills with the ability to communicate effectively with other departments, teams and competitors.

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