Retail Leasing Administrator | Real Estate | Asset Management

Overview Of The Role Job Requisition ID :

Established in the 1930s as a trading business, Al-Futtaim Group is one of the most diversified and progressive privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions — automotive, financial services, real estate, retail and healthcare — it employs more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, and partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and customer focus enable the organization to grow and expand, responding to the changing needs of customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity, Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

What You Will Do

General

Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.

Execute leasing admin activities aligned with AFGRE objectives.

Prepare and process tenant documentation.

Update leasing data in YardiSAP.

Handle lease registration.

Translate and manage lease agreements in both English and Arabic.

Maintain a legal contracts database and trackers.

Ensure that all required documents are completed and filed according to property and unit number.

Prepare LAF for management signature and handle lease agreement contracts.

Collect payments, issue receipts, and dispatch tenant's executed copies.

Assist in drafting correspondence and documentation for lease renewals or amendments.

Process and execute leases for special projects.

Prepare progress reports, tenancy schedules, and maintain updated tenant database.

Manage the maintenance of a Brand Profile Log and communication with prospective tenants.

Assist in updating tracking sheets, preparing presentations, and managing office supplies.

Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.

Maintain effective collaboration with departments for legal compliance and procedural updates.

Manage communication with Al Futtaim EIT for technical resolutions.

Required Skills To Be Successful

Proficiency in English (written and spoken); Arabic is an advantage.

Strong IT skills with experience in data management systems like Yardi.

Excellent communication skills and ability to collaborate across departments.

Understanding of legal documentation and leasing processes.

What Qualifies You For The Role

Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.

2-3 years of experience as a Leasing Administration professional.

Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.

Experience in using Yardi and Projectwise is advantageous.

About Al-Futtaim Malls Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding of the retail sector. The company has a directly managed portfolio including over 9 million sq ft of retail space across four malls in the MENA region and two under development. Malls include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall in Morocco.

Leveraging the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering asset management, development, leasing, and brand experience services to mall landlords and retail organizations globally. PLEX aims to deliver continuous growth and long-term value for its partners.

For more information on Al-Futtaim Malls, please visit