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PROCUREMENT AND WAREHOUSE COORDINATOR

PROCUREMENT AND WAREHOUSE COORDINATOR

Arab International AcademyDoha, Ad-Dawhah, Qatar
2 days ago
Job description

JOB DESCRIPTION

TITLE : PROCUREMENT AND WAREHOUSE COORDINATOR FOR ARAB INTERNATIONAL ACADEMY (BOTH BRANCHES DOHA & LUSAIL)

QUALIFICATIONS :

  • Bachelor’s degree in business administration, Economics or a relevant field.
  • Excellent computer data entry skills along with skills of administration and organization, including file management skills and proactive work initiation.
  • Positive interpersonal and communication skills.
  • Strong organizational and time management skills.
  • Good negotiation and communication abilities.
  • A minimum of 5 years of total experience in procurement, warehousing, or a related supply chain role, including at least 2 years of experience in Qatar.
  • Familiarity with procurement regulations, vendor management, and inventory control systems.
  • Exemplary business Arabic and English skills (reading / writing / speaking).
  • Ability to work under pressure and be able to meet deadlines for procurement orders along with work experience for mature judgement.
  • Proficient in ERP procurement software (such as SAP or Focus. Etc).

REPORTS TO : Division Manager

INTERFACES WITH : Superintendent, DM, Heads & Principals, Chief Accountant, Instructional Faculty, Accountant, vendors and suppliers.

JOB GOAL :

The Procurement and Warehouse Coordinator is responsible for managing the full cycle of procurement and inventory processes, ensuring timely and cost-effective purchasing of goods and services while maintaining organized warehouse operations.

Procurement Duties :

  • Participate in the budget preparation and make sure every request is included in the budget.
  • Make a procurement plan and schedule
  • Coordinate with the concerned departments about the scope of work / PRS / tender documents and review it.
  • Search, evaluate and select the suppliers and update the supplier’s database
  • Request quotations.
  • Evaluate the offers by making a techno-commercial comparison based on quality, price, delivery time, and service.
  • Negotiate pricing, payment terms, and delivery conditions with vendors.
  • Prepare the MEMO for management approval.
  • Prepare and process purchase orders (POs) / contract in coordination with other departments.
  • Follow up on purchase orders / contracts to ensure timely delivery of goods and services.
  • Maintain records of purchases, pricing, and other procurement-related documentation.
  • Coordinate with finance and accounts for invoice matching and payment processing.
  • Ensure all procurement activities comply with organizational policies and procedures.
  • To maintain a gracious and positive working relationship with all faculty / staff.
  • To respond immediately to daily correspondence, requests for progress reports on purchase orders, telephone inquiries, etc.
  • To perform other related responsibilities as might be requested.

    • WAREHOUSE DUTIES :

  • Manage and supervise storekeepers in all store-related activities and operations.
  • Organize and inspect the storage, and the process of issuing of materials and equipment.
  • Make sure all the assets are labelled, and the logs are updated
  • Ensure proper inventory control, including stock tracking, updating inventory systems, and conducting regular stock counts.
  • Maintain accurate and updated inventory records and stock movement logs.

    • TERMS OF EMPLOYMENT :

    According to School Policies and Procedures.

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    Warehouse Coordinator • Doha, Ad-Dawhah, Qatar