Admissions Coordinator (Arabic speaking)

Company Description About HEC Paris, Doha

Founded in 1881 by the Paris Chamber of Commerce, HEC Paris is a leading European business school with the ambition to make a positive impact on both business and society. Its mission is driven by a unique “Think, Teach, Act” approach, aimed at fostering a more inclusive, sustainable, and prosperous world. With 167 research professors from around the globe, HEC Paris produces and shares cutting‑edge knowledge with over 5,000 students from more than 130 countries. Its campus serves as a true laboratory of innovation and dialogue, fully engaged with the world’s diversity and global challenges.

In 2010, HEC Paris joined Qatar Foundation to bring world‑class management education programs and research to Doha and the region. Through its portfolio of programs and its local research activities, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge‑based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.

HEC Paris is an exceptional workplace, located in state‑of‑the‑art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close‑knit community of talented individuals united around five core values : Curiosity, Excellence, Diversity, Responsibility, and Entrepreneurial Spirit.

Description Full‑time position reporting to the Associate Director of Enrollment

The Admissions Coordinator is responsible for supporting the admissions process for candidates applying to executive programs, ensuring smooth application handling and timely communication at every stage. The role focuses on operational coordination, accurate data management, and effective stakeholder collaboration to deliver an efficient, professional, and high‑quality admissions experience in line with the standards of HEC Paris, Doha.

Admissions Coordination

Serve as a primary point of contact for prospective candidates, providing timely and accurate information regarding admissions and enrollment procedures, requirements, and deadlines.

Conduct preliminary reviews of submitted applications in the CRM system to verify completeness of documents and information and follow up with candidates for any outstanding items.

Assist with the organization of admission interviews and coaching sessions, including scheduling, booking rooms, sending invitations and reminders, and maintaining detailed records of all sessions.

Prepare formal documents and letters for enrolled candidates and ensure proper validation, signature, and distribution to relevant departments.

Maintain proactive communication with applicants, sharing key deadlines, updates, and ad‑hoc information throughout the admissions process.

Prepare and issue Letters of Confirmation (LOCs) for panel members in a timely and accurate manner.

Coordinate with panel members and internal stakeholders to ensure efficient scheduling, communication, and delivery of all admissions‑related activities.

Data & Records Management

Maintain accurate and updated records of candidate information across shared systems and databases in line with admissions guidelines.

Ensure all inquiries, applications, transcripts, interviews, and other admissions‑related materials are properly recorded, updated, and stored in the organization’s electronic records system for each program.

Contribute to the preparation of weekly reports and the compilation of admissions statistics and insights for management and departmental use.

Qualifications Education and experience

Bachelor’s degree required, preferably in business or related field.

5+ years of relevant experience, ideally within the higher education sector.

Skills and competencies

Proficiency in Microsoft Office and Google Docs.

Excellent database management capabilities.

Experience with CRM systems or stakeholder management tools is an asset.

Proven ability to build relationships and manage interactions with stakeholders at all levels, including C‑suite executives.

Strong project management and organizational abilities.

Excellent interpersonal and presentation skills.

Detail‑oriented, proactive, and brand‑conscious, with a strong sense of initiative and accountability.

Excellent written and spoken English and Arabic, French is a plus.

Additional Information Disclaimer This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility If selected for a jobat HEC Paris, Doha, you will have to provide :

An original or a true copy of your

Police Clearance Certificate (PCC)

of your country of nationality

attested by the Qatar Ministry of Foreign Affairs

• ; and

A true copy of your

highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire. #J-18808-Ljbffr