Project Coordinator

Full-time position reporting to the Head of Delivery Degree Programs

The Project Coordinator ensures the seamless and efficient delivery of HEC Paris degree programs. Job responsibilities include cultivating strong relationships with key stakeholders such as faculty members and senior executives.

KEY RESPONSIBILITIES

Coordinate all aspects of program delivery as assigned by the Head of Delivery Degree Programs

Develop and enhance processes to ensure the efficient coordination of degree programs

Prepare review and distribute relevant program-related materials reports official documents (grade sheets LOCs) and communications as needed

Work closely with the Head of Delivery Degree Programs for all delivery matters

Proactively address participants and faculty needs assisting in all stages of program delivery

Maintain continuous availability during program delivery to promptly address participants inquiries technical issues and faculty assistance

Proactively identify challenges in program delivery develop effective solutions and regularly report faculty and participants concerns to the Head of Delivery Degree Programs

Ensure preparation and delivery of online components of the program

Ensure accurate program budget and expenditures tracking identifying and reporting potential anomalous expenses

Track and maintain the academic status of all participants

Oversee the grading process : maintain grade records manage grade appeals and distribute the final grade sheet and jury feedback to participants

Implement and maintain quality control measures to ensure the flawless execution of the program modules and adherence to established guidelines

Comply with all reasonable requests to uphold the highest standards of professionalism in all interactions and deliverables and to ensure the highest quality of program delivery

Qualifications

University degree in business administration project management or a related field

5 years of relevant experience

Proficiency in office software (Microsoft Pack Office) and project management tools

Strong organizational skills with meticulous attention to detail and a commitment to qualityExcellent interpersonal and intercultural skills for effective collaboration with varied stakeholders including executives

Energetic with a strong work ethic and proactive approach

Enthusiasm for teamwork and collaboration

Experienced in proactive management of third-party contractors ensuring timely and effective delivery

Experienced in handling multiple short and long-term projects

Flexibility to work extended hours including occasional evenings and weekends

Willingness and flexibility to travel

Proven ability to anticipate and solve problems quickly in a fast-paced environment

Excellent English communication skills; proficiency in French and / or Arabic is advantageous

Additional Information Prerequisite : Eligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role.

Disclaimer : This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.

Employment Eligibility If selected for a job at HEC Paris in Qatar you will have to provide :

An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs

A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs

Candidates born in Qatar are exempt from providing an attested PCC.

Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.

Remote Work No

Employment Type Full-time

Key Skills Microsoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination

Experience years

Vacancy 1

#J-18808-Ljbffr