Senior Digital Assets Specialist

Key Accountabilities

Role Purpose : The Digital Asset is the critical knowledge owner for the collection’s visual assets and supporting software. Organizes and manages the collection, distribution, and archiving of the museum’s diverse digital assets. Responsible for all digital asset management system (DAMS) operations, including organizing, cataloguing, preserving, and managing all digital media and associated metadata necessary to support the collection, exhibitions, and programming. They provide all staff with access to images and media and develop long-range plans for efficient and sustainable digital asset archiving procedures. Major responsibilities include developing and drafting workflow procedures, creating a metadata taxonomy framework, uploading and tagging assets, managing and troubleshooting imports, sorting and uploading of backlog assets into CMS, updating metadata, and general system maintenance. Also responsible for training existing staff in the new workflows, using the equipment and DAM standards. Duties and Responsibilities : Support in recruiting photographers, assessment, training, and supervising his / her work. Serves as the General Collection’s lead for cooperation with other museum digital asset managers and stakeholders requiring GC support. DAM Developer Creates, defines, and documents policies, procedures, and workflows for storing and delivering digital assets and associated metadata supporting the DAM system infrastructure. Maintains the integration between the collections management system (CMS) and the DAM system. Trains, supervises, and manages the uploading of assets to the DAM system, including developing and updating embedded metadata. Develops and implements metadata schemas – input descriptive metadata to add value to digital assets and improve search results including controlled vocabularies. In collaboration with the head of collection manages User Access – Creates user accounts with variable security and access rights – Defines user roles and responsibilities within the CMS / DAM system. Defines requirements / criteria for all end assets to be approved and communicates to all internal staff. Communicate with relevant stakeholders to ensure the CMS / DAMS functions properly, updates are applied and tested, and new functionalities are tested and implemented. Leads efforts to locate and transfer high-value digital assets from museum staff, internal servers, and local hard drives to the DAM system. Train and educate museum staff on proper CMS / DAM system usage and best practices. Promote use of the DAM system and provides technical support. Leads efforts to evaluate, integrate and test with other technologies to deliver better access to digital assets. Maintains current awareness of digital technology and trends, especially within the museum profession. Consults the Acquisitions section and Legal department on content usage and licensing rights needed. Develop processes and procures copyrights for the general collection. Dedicates time to innovation and quality improvement by identifying new ways to achieve goals, keeping current with trends, and applying new concepts and solutions accordingly. Establishes DAM system metrics and reports. Investigates, proposes and implements a strategy to preserve digital assets. Participation in online digital resources such as the Online Collections Project and Google Art Project and Microsoft platforms. Plans and participation in the assessment. Participate in conferences and symposia. Provide quality control for all metadata to assure accuracy and consistency across the collection. This includes the development and management of metadata tools, controlled vocabularies and other metadata standardization solutions. Works on bringing existing assets up to appropriate standards, including reorganizing file directories and metadata cleanup projects. Perform quality control on assets. Ensure compliance with records management and retention policies, laws, and regulations. Qualifications / Requirements

Advance knowledge in object handling Background in photography; preferable background in videography, visual arts, photo / prop styling. Knowledge of studio equipment including DSLR Cameras, lighting equipment &other photography accessories. Comprehensive knowledge, fluency and demonstrated professional experience with the latest version of Adobe Photoshop & Lightroom. Excellence in digital image editing and enhancement skills, including but not limited to : outlining and masking, retouching, and colour correction. Creativity to stage unique photo compositions with available props and backdrops for various seasonal themes. Ability to take direction & be receptive to constructive feedback. Productivity-focused and able to meet tight deadlines. Flexible in accommodating last minute additions to schedules and changes in direction. Very good attention to detail. Strong work ethic and the ability to work in a fast-paced environment; Strong computer and software skills essential, preferably within PC environment (Office 36). Bachelor’s or master’s degree or equivalent years of experience. 12 years experienced

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