Technical AssistantQatar Energy LNG • Al Khor and Al Thakhira, Ad-Dawhah, Qatar
Technical Assistant
Qatar Energy LNG • Al Khor and Al Thakhira, Ad-Dawhah, Qatar
10 hours ago
Job descriptionRegular contact with department secretarial support within Major Projects and focal points across the Company. Occasional contact with external consultants and suppliers. Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs. As defined for this job level in the Delegation of Authority and / or approved budget. Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards. Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees. Ensure all activities undertaken comply with anti‑trust and competition laws and the Company firewall policies and procedures. Review databases in order to maintain reliability, accuracy and quality and ensures reliability of information gathered for the databases. Maintain, organise, analyse, update and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and / or other corporate systems. Prepare data of a complex nature in order to generate required reports and presentation. Anticipate and resolve information processing and handling problems proactively in order to avoid disruptions. Review and cross check complex clerical work for accuracy and compliance. Provide a point of reference on particular aspects to colleagues for guidance to precedence, practices and techniques. Assist superiors in preparation and compilation of reports, statistics and presentations. Completion of Secondary School Education (12 years). 5 years relevant experience. Proficient command of written and spoken English. Advanced keyboard and PC Skills. Advanced knowledge of standard computer software. Knowledge of some financial and budgetary processes. TEC-Data protection and confidentiality TEC-External / Internal Mail Handling TEC-Managing external visitors BEH-Planning and Organising BEH-Service Orientation BEH-Initiative / Commitment BEH-Interpersonal Skills TEC-Contract Administration / control BEH-Problem Solving TEC-Raise contract issues BEH-Supervising & Coaching Others TEC-Understand QatarEnergy LNG Contracting Procedure BEH-Job Knowledge TEC-Event activities coordination BEH-Quality / Quantity of Work BEH-Teamwork / Supporting Others BEH-Trust and Empowerment BEH-Innovation BEH-SHE Understanding TEC-Event planning and organizing BEH-Communication / Information Sharing TEC-SHE requirements BEH-Ethics and Integrity TEC-Administer meetings TEC-Compliance with QatarEnergy LNG P&P's TEC-Understand QatarEnergy LNG business environment TEC-Diary Management TEC-Email usage / storage TEC-Minutes of Meeting TEC-Budgetting skills TEC-Understand QatarEnergy LNG direction statement / KPIs TEC-Travel / accommodation support TEC-Use performance Production tools
Job Purpose
Provide high level of clerical support for various department activities adhering to established Company procedures and processes ensuring accuracy and compliance.
Reporting and Relationships
- Reports to Sr. Project Manager or Project Manager.
Internal
External
Job Context & Major Challenge(s)
Financial Dimension
Safety Health & Environment
Qatarization Program
Firewall Compliance
Key Job Accountabilities
Part B : Person Specification - Minimum Requirement
Qualifications
Knowledge and / or Experience - I
Technical and Business Skills - I
Technical Competencies
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Assistant • Al Khor and Al Thakhira, Ad-Dawhah, Qatar