Groups Assistant Sales Manager

Job Description

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Job Summary

To provide full administrative assistance to the Sales & Marketing team. Ensure the upkeep and smooth running of the office, the office machinery and stationery supplies. Where possible, assist with incoming enquiries. To perform any other reasonable task as requested by management.

Essential Duties and Responsibilities

• Provide an administrative support role for the sales managers.
• To respond quickly and efficiently to all in-coming sales enquiries, by telephone, fax and email, preparing brochures as required
• To follow up all enquiries, preparing proposals where necessary and facilitating show rounds with potential clients to show them our facilities.
• Promotion of our facilities to new and existing clients through a pro-active approach
• Responding to and coordinating all internal meeting requests.
• Assisting in implementing the sales strategy as set by the Sales manager, and in association with the contracted banqueting caterers, including strategies for encouraging repeat business and up-selling.
• To record the progress of all enquiries and translate into a monthly report, including source of business trends, enquiry conversion rates, future predicted sales and other reports as directed by the sales manager.
• Compilation of weekly overview sheets to all departments including communication and administration of ancillary services.
• To liaise at all times with all team members and work as a team to reach targets set by the Sales Manager.
• To maintain and develop contact with professional bodies and potential clients through attendance at networking and promotional events.
• To be aware of all rates, costs, margins, current promotions, and agreements in place along with our contract procedure and terms and conditions of business, including payment terms.

Standard Responsibilities

Confidentiality

Whist working for the company there will be access to a wide variety of confidential information concerning the company, guests, and associates. It is vital that all such information remains confidential and must not be disclosed to anyone outside the company, guests, and associates, unless otherwise stated.

Health & Safety

Other