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PROCUREMENT OFFICER

PROCUREMENT OFFICER

Management Solutions International MSIDoha, Doha, Qatar
منذ أكثر من 30 يومًا
الوصف الوظيفي

PROCUREMENT OFFICER

JOB PURPOSE :

To coordinate and execute various procurement activities & processes pertaining to Procurement management related tasks, tendering, PO and contracts administration according to the internal policies & procedures and in close coordination with internal and external stakeholders and under the supervision of Procurement Management hierarchy.

KEY ACCOUNTABILITIES :

1. Job Requirements (but not limited to)

  • Preparation of bidders lists and tender documents.
  • Issuing of tender enquiries and open / limited tender documentation.
  • Technical and commercial evaluation of suppliers.
  • Technical and procedural discussions with vendors / suppliers – as required.
  • Evaluation of tenders and submissions to Tender Committee.
  • Preparation of approvals forms, Tender Committee submissions.
  • Issue of purchase orders and of supply / services agreements
  • Professional relationships with vendors / suppliers – established / maintained.
  • Updating of procurement filing system.
  • Computer literate – Word processing, spreadsheet and presentation software packages.
  • Comfortable working with figures and calculations (advanced Excel preferred).
  • Sound understanding of contract, documentation and purchase orders terms and conditions.
  • Knowledge of logistic, shipping and freight terms and conditions.
  • Position provides service to internal customers requires service orientation & good liaison and cooperation skills.
  • Role requires high level of personal and professional ethics and strict adherence to set policies and procedures at all times.
  • Expected to handle routine procurement matters - guidance from Senior Category Officer, Senior Procurement Officer, Head MRO and Capital or Procurement Management, if required.
  • Individual tasks as directed by supervisor.

2. Statement and Reports

  • Prepare departmental statements and reports timely and accurately to meet QAPCO and department requirements, policies and standards.

    • 3. Related Assignments

  • Perform other related duties or assignments as directed.

    • 4. SAP and e-procurement

  • Fully utilize the ERP systems and e-procurement platform in all activities relating to tendering and price enquiry, PO and contracts establishment and amendments, invoice monitoring, expediting and all other related works.
  • Maximize the implementation of SAP Ariba e-procurement platform in tendering and Price enquiry process whenever applicable.
  • Fully utilize reporting systems applied and apply data sharing and updating in shared space.

    • QUALIFICATIONS, EXPERIENCE, & SKILLS :

    Minimum Qualifications

  • Bachelor’s degree Engineering or equivalent in Mechanical from a recognized university.

    • Minimum experience

  • 7 years’ experience in Procurement areas, preferably in Oil & Gas or Petrochemical industry with specialty in maintenance services and Turnaround tenders / contracts.
  • Middle east / Gulf experience will be an added advantage and is preferred.
  • Hands-on maintenance, operations and / or production experience in the same industry is desirable.

    • Job-Specific Skills (Generic / Technical) :

  • Fluent in written, read and spoken English.
  • Computer literate and good working knowledge in MS Office.
  • Understand and follow plant safety standards and procedures. Adheres to and follows all safety policies, practices and procedures.
  • Able to write and express complex ideas, instructions and procedures.
  • Proficiency in business reports, technical and commercial analysis.
  • Adheres to and follows company policies, practices and procedures
  • Follows instructions provided by superiors and understands, respects chain of command.
  • Actively supports customers and creates a team-work environment.
  • Ensure the implementation of and adherence to Company policies and procedures which govern the purchasing of goods and services and the disposal of assets on behalf of the Company.
  • Capable of working independently, with a minimum of supervision.
  • Knowledge of current market trends and developments (to support supply chain operations).
  • Monitor and control compliance with complex PO, contracts, agreements and tendering
  • Vendor negotiations leading to contract or purchase order award.
  • Receives, verifies and actions purchase requisitions (PR’s) – for spare parts, materials and supplies or services.
  • Works with the team to deliver robust contracts management on existing agreements to ensure best deals to the Company.
  • Strong data analysis and technical / commercial evaluation skills.
  • Plan and establish long term supply agreements and implement tendering plans for different material categories.
  • Documentation / Records in accordance with relevant policies and procedures.
  • Should have a thorough knowledge and hand on experience in respective fields.
  • Strong co-ordination & interpersonal skills.
  • Good working knowledge of procurement applications of SAP software.

    • COMMUNICATIONS & WORKING RELATIONSHIPS :

    Internal :

  • Finance.
  • Various user departments for clarifying requirements.

    • External :

  • Existing & potential suppliers / vendors / contractors.

    • CONTEXT, WORK ENVIRONMENT & DECISION MAKING AUTHORITY :

    Key decisions having significant impact on the Strategic Sourcing & Category Management

    Department are referred to the Line manager for approval before implementation.

    The job holder exercises financial and non-financial authority as per the level established by the QAPCO management and stipulated in the TOFA.

    إنشاء تنبيه وظيفي لهذا البحث

    Procurement Officer • Doha, Doha, Qatar