Finance & Human Resource Assistant

Financial Assistant is responsible for providing support to the Director of Finance for day to day financial transactions. The position involves maintaining financial reports and managing invoices.

Duties and Responsibilities

Record journal vouchers / cash receipts in the school’s accounting system

Write up cash receipts for checks received as needed.

Assist in preparing for the closing at the end of the month

Update financial spreadsheets with daily transactions

Support monthly payroll and keep organized records

Record accounts payable and accounts receivable

Process invoices and follow up with clients, suppliers and partners as needed

Provide administrative support during budget preparation

Participate in quarterly and annual audits

Assist Finance Director in gathering data for annual budget preparation.

Receive fees from Students / Parents

Research accounting record coding errors monthly and make corrections.

Correct any miss-payments made. Take phone calls from parents troubleshooting any issues.

Run financial reports, scan for accounts out of available funds, and file reports

Communicate with Finance Director regarding errors found with deposits during bank statement reconciliation

Follow-up and bill all purchase orders received by employees

Adhere to all school / SEC / Ministry of Health’s health and safety policies.

Other duties as assigned by the Finance Director, which are consistent with the general requirements and qualifications of the position

HR Department

Assist with day to day operations of the HR functions and duties

Provide clerical and administrative support

Compile and update employee records (hard and soft copies)

Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.

Schedule meetings, interviews and HR events

Update records of new staff

Coordinate communication with candidates and schedule interviews

Qualifications

Bachelor’s degree in Finance & Accounting is required.

A minimum of three (3) years of experience as Finance Assistant or similar role

Good knowledge of accounting and bookkeeping procedures

Advanced MS Excel skills (creating spreadsheets and using financial functions)

Familiarity with accounting software (Peach Tree)

Organizational and time-management skills

Attention to detail, with an ability to spot numerical errors

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