Contract Analyst

JOB PURPOSE OBJECTIVE Execute the category procurement strategy by conducting strategic sourcing initiatives managing supplier relationships implementing best practices for procurement activities negotiating framework agreements and handling Contract Administration post award process Collaborate with end users and suppliers to identify cost saving initiatives or levers for category procurement Handle highvalue purchase orders not under framework agreement KEY ACCOUNTABILITIES Overarching activities Develop technical and commercial expertise in procurement category define clear category spend and preferred supplier policies and implement category strategy ensuring compliance with applicable policies and procedures Update taxonomy and service masters1 i e including new items clarify end users doubts regarding taxonomy masters usage Handle discrepancies in contracts terms and conditions if relevant coordinate with Senior Category Specialist Maintain taxonomy and service primaries i e including new items clarify end users doubts regarding taxonomy masters usage Support monitoring and reporting of KPIs and generation of improvement actions Category strategy execution Continuously analyse and evaluate internal factors technical and services requirements and external factors supply market dynamics to derive inputs for category management Assist in the development of short mid and longterm demand forecasts for relevant products and services in close cooperation with Maintenance Finance and Strategic Procurement teams Contribute to longterm forecasts and predictions by providing market insights e g market trends and cost information Provide indepth category knowledge while assisting in the development of category strategies and category plans in close alignment with stakeholders based on supply and demand power in respective categories supported by the Head of Strategic Procurement Recommend the right levers for each subcategory to extract maximum value from the procurement spend also covering noncommercial levers like specification improvement and partnerships Execute category strategies of managed L3 categories2 as per category annual plan incl development of framework agreements renegotiation of contract prices study of initiatives etc Conduct category risk management identify potential risks and develop mitigation plans with support from head of category management Contribute to achieving the critical success factors and KPIs in the long term supply agreements as well as support development of Category Management Objectives Strategic sourcing Conduct sourcing projects incl preparation and review of consistent RFP s pricing and terms drafting and management of contracts management of supplier relationships etc Engage stakeholders and required crossfunctional resources Develop supplier portfolios for strategic sourcing initiatives based on supply market research and detailed supplier profiling that match Q Chem requirements and goals Monitor supply markets and agreements to ensure sustainable capture of benefits from strategic sourcing initiatives Manage tenders and other souring initiatives ensuring compliance with all procedures policies and legal requirements Conduct supplier selection process in close cooperation with all involved stakeholders according to policies and procedures Develop contracts and contract templates for L4 categories2 with support from legal department or legal consulting firms Develop negotiation strategies and conduct contract negotiations in line with policies and procedures Integrate new suppliers in operations and manage transition of supplier Monitor supply markets and agreements to ensure sustainable capture of benefits from strategic sourcing initiatives Provide visibility on strategic sourcing progress to end users Supplier management and Contracts Administration Define base requirements and supplier qualification criteria Draft Supplier Relationship Management plans for all suppliers Conduct supplier relationship management following guidelines provided by the head of strategic procurement Develop strategic relationship with suppliers Conduct vendor relationship management initiatives e g vendor driven innovation cost reduction initiatives Conduct performance evaluation of vendors to identify measures for continuous performance improvement define performance criteria KPIs set target levels measure performance provide feedback develop suppliers Maintain risk register basic data on Contractor performance to facilitate daytoday decision making Facilitate communication between QChem and suppliers Act as an escalation point and aid in resolving supplier performance issues Coordinate discrepancies in contracts terms and conditions Conduct the Contracts Administration post award process including variation claim dispute etc Development Stay open to feedback and act diligently on areas for development Take full advantage of offered trainings Participate in knowledge retention plan by sharing transferring and documenting the important practices and activities Policies Systems Processes and Procedures Contribute to the identification of opportunities for continuous improvement of departmental systems policies processes and practices considering International leading practices to improve productivity and operational efficiency Provide critical input to support the development of the section s systems policies processes and procedures to meet business requirements Prepare supporting documents for Tender Committee as required Approve the award of contracts agreements purchases within defined economic value for Category Specialists as per TOFA limits Maintain high level of compliance to Company Code of Conduct Regulations Policies Procedures and Standards Organize category team meetings with Category Head end users and other QChem SMEs as needed Quality Health Security Safety and Environment Ensure compliance with regulatory requirements and relevant quality health safety security and environmental procedures and controls across the section to guarantee employee safety and delivery of highquality products services Reporting Provide transparency to management on progress of tenders and other strategic sourcing events Prepare reports in a timely and accurate manner to meet department requirements policies and standards 5 QUALIFICATIONS EXPERIENCE Education Required Qualification1 Discipline Bachelor s degree in Business Administration Engineering Supply chain or related business degrees Preferred Qualification1 Discipline Bachelor s degree in Engineering and or post graduate qualification in Contract Management or Project Management Experience Required Years2 Job Level3 Industry 35 years multidisciplinary experience of which at least 2 years should be in an Oil Gas or Petrochemical industry or major industrial structures in Procurement activities with 12 years in Strategic procurement1 Preferred Years2 Job Level3 Industry 57 years multidisciplinary experience of which 35 years of experience in O G Petrochemicals industry at a specialist professional level in Strategic procurement Other Job Specific Requirements and or Vocational Accreditations Preferred International certifications CIPS CSCP SCMA ISM or other supply chain designations SAP incl SAP Ariba MS Office Applications Negotiation Skills Strong Communication Skills Conflict Management Languages Required Language Level4 English proficient Preferred Language Level4 Arabic working knowledge Reference 1 Qualifications High School Higher National Diploma 3year Diploma Bachelor Masters 2 Years Up to 3 years 35 years 57 years 710 years 10 years and 15 years 3 Job Level Staff Analyst Specialist Supervisor MidManagement Senior Management Executive 4 Language Level Basic Working Knowledge Proficient 6 WORKING RELATIONSHIPS Internal Head of Strategic Procurement Senior Category Specialists Other Category Specialists All departments as needed External Contractors and thirdparty