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Personal Assistant & Secretary

Personal Assistant & Secretary

GETP GroupDoha, Doha Municipality, Qatar
5 days ago
Job type
  • Quick Apply
Job description

Personal Assistant & Secretary to Managing Director

Position : Personal Assistant / Executive Secretary.

Reporting to : Managing Director (MD).

Location : Doha, Qatar.

Nationality Preference : Western / European candidates.

Key Responsibilities :

Executive Support :

  • Manage the MD’s calendar, appointments, and travel arrangements (local and international).
  • Prepare agendas, reports, presentations, and other confidential documents.
  • Handle correspondence, phone calls, and emails on behalf of the MD.

Administrative Duties :

  • Organize meetings, conferences, and events, ensuring smooth execution.
  • Maintain filing systems (digital & physical) and ensure confidentiality at all times.
  • Draft official letters, memos, and communications.

    • Coordination & Liaison :

  • Act as the first point of contact between the MD and internal / external stakeholders.
  • Liaise with senior management, clients, and government authorities when required.
  • Follow up on pending tasks, ensuring timely completion.

    • Office & Business Support :

  • Assist in reviewing business reports, contracts, and confidential documents.
  • Coordinate with HR, Finance, and other departments for administrative requirements.
  • Support in personal tasks for the MD when necessary.

    • Requirements :

  • Education : Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
  • Experience : Minimum 5 years in a similar PA / Executive Secretary role, preferably supporting senior executives.
  • Nationality Preference : Western / European (due to cultural adaptability with MD’s requirements).
  • Skills :
  • Excellent written and verbal communication skills in English (additional languages a plus).
  • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • High level of discretion, professionalism, and confidentiality.
  • Strong organizational and multitasking abilities.
  • Presentable, proactive, and service-oriented personality.

    • Compensation & Benefits :

  • Attractive salary package (commensurate with experience).
  • Annual leave as per company policy.
  • Health insurance and other benefits.
  • Opportunity to work directly with top management in a dynamic environment.
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    Personal Assistant • Doha, Doha Municipality, Qatar